Please find below the latest school letters home.  
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Latest School Letters Home

Summer Term 2026

Letter to Whole School - End of Term and Start of Term - July 2026

 

8 July 2026

Dear Parents and Carers,

As the school year draws to a close, I wanted to write to you about the arrangements for the end of term and the start of the new academic year as we formally move to ‘One School, Two Sites’.  I have also included some basic reminders ahead of the new year so that you are hopefully well informed for September and can begin planning your child’s return to school.

End of term arrangements

School closes for students on Friday 17th July at 1pm.  The schedule for the last day is outlined below

 

	Whole School (off timetable / tutor based)
09:15am - 10:00am	Key Stage 3 Assembly (Pathway 1 & 2) - Anju / Amy with AHTs
10:15am - 11:00am	Key Stage 4 and 5 Assembly (Pathway 1 & 2) - Anju / Amy with AHTs
11:00am - 11:15am	BREAK
11:15am - 11:45am	Brunch 1st Sitting
11:45am - 12:15pm	Brunch 2nd Sitting
12:15pm - 1:00pm	Tutor based
1:00pm	Student dismissal

 

Collection of examination results

Student who were entered for GCSE examinations or for Functional Skills are invited to collect their results in person at school on Thursday 20th August from 10.00am in the Main Hall.  Staff will be on site to celebrate with the students and to provide advice and guidance about next steps if needed.  I would encourage all parents, who have been invited in a separate letter, to encourage their child to attend this significant milestone in their life.

 

RETURN TO SCHOOL IN SEPTEMBER

2nd, 3rd, 4th September 2026

These are staff training days and students are not expected to attend school on these days.

Week beginning 7th September 2026

NORTHWOOD ROAD CAMPUS

Due to the delay to the building works school is closed to students for this week.

Monday 7th – Wednesday 9th September

Post 16 Students will attend their Duke of Edinburgh residential

All other students are to complete the work booklet at home.

 

Thursday 10th September

All students in all years to complete activities in the work booklet at home.

 

Friday 11th September

All Northwood Road students and parents are invited to attend the Great Northwood Bake Off.’ 

This event will be held on the common in Harefield from 11am – 1.30pm.  Students should bring

their bake-off entries to this event.

 

ROYAL LANE CAMPUS

In week beginning 7th September term will begin for students as outlined below

 

Monday 7th September

New Year 7 students only in school from 8.30am. 

New students should report to the Main Hall for assembly

 

Tuesday 8th September

All students in school

 

Week beginning 14th September

 

NORTHWOOD ROAD CAMPUS

 

Monday 14th September

New Year 7 students in school from 8.30am. They should report to the Main Hall for assembly

All other year groups to remain at home completing work booklet

 

Tuesday 15th September

All students in Years 7 – 14 in school from 8.30am

 

ROYAL LANE CAMPUS

School open as normal for all year groups.

At this time of year, it is also good to remind families about some basic expectations in the school.  This provides clarity to all parties and enables you to talk to your child before term starts.

Consultation on early finish to the school day on Wednesday

Many thanks to the 49 parents/carers who responded to this survey.  Having considered all views from all stakeholders we have decided that the school day will not close early on Wednesdays.  School will continue to finish at 3pm.  The timings of the school day for next year are below.

Uniform & PE Kit

Our uniform requirements, including our Post 16 dress code and PE Kit, can be found on our website and I have shared the link below

Meadow High School - School Uniform

In addition, students are not to wear hoodies inside or outside, regardless of the weather.  Parents should therefore ensure their child has an adequate all-weather coat.  Jewellery is limited to one pair of studs, a watch and a religious symbol.  Nails should not be acrylic, extensions or highly polished.  The school will confiscate incorrect items and reserves the right to withdraw students from lessons or activities in items of jewellery, nails or uniform would mean it would not be safe for them to participate.

Phones & Devices

In line with recent changes, from September Meadow will be a device free school.  This means that students, including Post 16 students, will not be permitted to use or carry their phones on site.  Phones are still permitted on the journey to and from school.  Every classroom across both campuses has a safe and students must place their phone in this safe every day during registration.  It will then be returned to them before they go home.  The same applies to other smart devices including watches, tracking rings and Air Pods, tablets.  In short, the only devices students are permitted to use on our site are those issued by school. 

If a student does not hand their device in then it will be confiscated and a consequence will be put in place.  It will then be returned at the end of the day. We will contact you to inform you if this occurs.  The school has also purchased technology to allow us to do random checks during the school day.

To support this transition, we have engaged the support of a charitable organisation called Rebel Telecom.  They will provide workshops for students and parents, as well as staff training about mobile devices, how to use them appropriately and safely.  I would also encourage parents to talk to their child about this change at home and to get them used to not having a phone or access to a device during the day.  Start small, a few minutes and gradually increase the time away from a screen ready for September.

Every lesson counts – the importance of excellent attendance

Ahead of the new year it is also beneficial to remind parents of our expectations around attendance.  We aspire for all our students to attend school for 95% of the time as research shows students whose attendance is on or above this level achieve strong educational outcomes and have positive next steps. 

To ensure your child is well placed to reach this figure we ask that you do not take any holidays during term time and that wherever possible medical appointments, especially routine ones, are taken outside of school hours.  Parent must also ensure that any absence during school time are requested and that any absences are reported on the school absence email.

attendance@meadowhighschool.org

Independent Learning

In response to parent voice, we are introducing independent learning at Meadow High School from September.  This will initially be introduced into Key Stage 3 at both Royal Lane and Northwood Road Campus.  This learning, to be completed away from school, will be in the form of a booklet with activities to be completed each week of the school year.  They will then be returned to class for feedback. 

Class bulletin

Again, in response to parent feedback, we are introducing a standardised class newsletter across both sites.  This will be sent once per fortnight to all classes in Year 7 at Royal Lane Campus and to all classes at Northwood Road Campus.  This letter will come from the class teacher to parent emails with hard copies placed in student bags.  It will outline what students have been learning, important diary dates, what is coming up and other reminders for the students.

Finally, I would like to acknowledge and thank colleagues who are leaving us at the end of this year to pursue new opportunities in their career. 

Mrs A Porter               Mrs C Wilkes               Ms S Akhter

Miss E Bergin              Mr A Bridgen               Mrs B Cryan   

Mr D Jones                 

I wish you all an enjoyable summer break and I look forward to seeing you all again in September for another exciting year in the life of our school.

Best wishes,

 

Graham Cunningham
Headteacher

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Letter from London Borough of Hillingdon to selected pupils - Phase Transfer

 

 

Parents/Carers/Young People

July 2026

Dear Parent/Carer/Young Person

PHASE TRANSFER 2027-2028

Our records indicate that you/your young person has an Education, Health and Care Plan who will be starting a Post 16 setting in September 2027.  I am writing to inform you that the Special Educational Needs and Disability EHCP Team are starting to carry out the phase transfer process for you or your young person.  

The Local Authority is required to name a placement for you/your young person by 31 March 2027. This process would have been explained to you at the most recent Annual Review that would have taken place or is taking place in the very near future.  If you are not already aware of this process you can speak to your allocated Education Health Care Co-Ordinator or speak to SENDIAS (Special Educational Needs and Disability Information and Advice Support Service on 01895 277001 or sendiass@hillingdon.gov.uk.

If an Annual Review has still not been arranged for this academic year, please speak to the Schools SENCO to ensure this will be taking place.

We are writing to you now to gather your preferences for September 2027. You may have provided this at you most recent annual review but we would request for this to also be completed in response to this letter.  If you are not sure yet, you can still complete this form and send it back to us.

Please find enclosed a preference form for you to complete and send back to us.

The Local Authority will be consulting with the nearest appropriate setting for all students, even if this school/College is not listed as your preference. In addition, where independent settings are requested as a preference, the Local Authority has a right to consult with appropriate maintained settings to establish whether a placement is an efficient use of resource.

If you do not have a preference or your young person wishes to remain at their current setting sixth form, please return the form and let us know this. However, it is also important for you to know that this will need to be a decision taken by SEND Muti-disciplinary panel.

If you would like support with this process, you can contact SEND Information, Advice and Support Service (SENDIASS) on 01895 277001 or sendiass@hillingdon.gov.uk,

Speak to the your schools SENCO or have a look at the post 16 prospectus My Guide at 16 – Hillingdon.

Some pupils will be eligible for via the travel assistance more information about this policy can be found at Travel Assistance Application - Hillingdon Council.

Please be aware that pupils with EHC Plans are not automatically entitled to transport to an Education setting.  More information about Post 16 travel assistance can be found at https://www.hillingdon.gov.uk/travelassistance

If you have any queries, please contact your Education Health Care Co-Ordinator.  Otherwise, we look forward to receiving the completed preference form, on the below email address, by Monday 7 September 2026. 

Yours sincerely,

SEND EHCP Service

 

Please tick one of the boxes below & complete your preference if known:
Please note that we cannot always guarantee that you will be given your 1st preference so please ensure that each post 16 provision listed are where you would like to attend/your child to attend.
I plan to remain in my current setting/ sixth form:	☐
I plan to start further education at college in September 2027	☐
Name of 1st Preference College:
Name of Course (if known):
Name of 2nd Preference College:
Name of Course (If known)
I plan to start a training provider in September 2027	☐
Name of training provider (if known):
I plan to start employment in September 2027	☐
I do not wish to express a preference for a setting	☐

Young Person's Name:
Young Person's Date of Birth
Young Person's Current Setting:

Phase transfer preference for September 2027

 

The Local Authority will consider your preference for an independent or non-maintained setting,but will also consider maintained settings. In line with the SEND Code of Practice, any decision about whether to place a young person at an independent or non-maintained setting will be made by a SEND Muti-disciplinary panel with consideration of the Local Authority’s efficient use of resources.

 

If none of the preferences you submit are for your/your young person’s nearest appropriate setting, then the Local Authority will also approach the nearest appropriate setting asking for a view on whether they can meet your/your young person’s needs. This will be used for the purposes of deciding whether your/your young person is eligible for travel assistance and to determine whether placing you/your young person at your preferred setting reflects efficient use of resources for the Local Authority.

If one or all of your preferred choices are non-maintained or independent settings please state your reasons for this in the space provided below (You may complete or continue on a separate sheet if you wish)
 

 

Parent/Young person signature(s)
Date
Phone Number
Email address

 

Our EHC Co-ordinators are working very hard throughout the phase transfer process to secure placements. The EHC Coordinators will aim to respond to all e-mails within 10 working days. We appreciate your patience and will respond as soon as possible.

 

 

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Letter to all Pupils in Pathway 1 moving to Northwood Road  Campus in September

This letter is from The London Borough of Hillingdon.

 

3^rd July 2026

Dear Parents and Carers,

I am writing to update you on the opening of our new Northwood Road Campus. Although the building programme is progressing well, it is currently running approximately one week behind schedule.

We are sincerely sorry for this delay, but please be assured that we are all working tirelessly to ensure that the building is completed to the highest possible standard as soon as possible.

Because of this delay:

• Staff will move into the building on Monday 7^th September and prepare the classrooms and other specialist areas ready to welcome students the following week.

Arrangements for students week beginning 7^th September:

• Post 16 students will complete their Duke of Edinburgh Silver expedition on Monday, Tuesday and Wednesday.  On Thursday they can work through the student workbook.  On Friday they are welcome to attend the ‘Great Northwood Bake Off.’
• All students in Years 7 - 14 will be provided with a workbook to complete at home.
• This will be linked to a themed activity called the ‘Great Northwood Road Bake Off’
• On Friday 11^th September all parents and students are invited to attend our Great Northwood Road Bake Off.  This will be held on the common in the centre of Harefield. The event will run from 11am – 1.30pm.  Parents and students are welcome to attend at any time during this period. Lunch will be served from midday and all students should bring their Bake Off entries with them.
• Students will also receive a class bulletin outlining learning plans for the following fortnight

Arrangements for students week beginning 14^th September

Students will now start on Tuesday 15^th September rather than the original planned date. Students who are joining Meadow for the first time will attend the new Northwood Road site on Monday 14^th September 2026.

We appreciate this change may be frustrating and we are sorry for any inconvenience it may cause.

If you have any queries about the building work delays or arrangements for the first few weeks, please contact the school office on 01895 443310.

Your sincerely,     

Michael Hawkins                                                               Graham Cunningham
Head of Education & Lifelong Learning             Headteacher                             
London Borough of Hillingdon                                  Meadow High School

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Letter - Silver Duke of Edinburgh Award - KS5 Northwood Road

 

ANAESTHETIC CONSENT FORM – please return this section to school

 

Pupil’s Name:   _______________________________   

 

D.O.B:______________________________________

 

Class: ________

 

My son/daughter is in good health and I consider him/her capable of attending school and taking part in school trips and activities.

In the unlikely event of an accident or illness, I agree to any necessary medical treatment to be given, which may include the use of anesthetics.

 

Signed:  __________________________________ (Parent/Carer)        

 

Print: ____________________________________

 

Date:  ______________________

............................................................................................................................

Dietary requirements – please return this section to school

We are aware that some of our students have special dietary needs and aim to ensure your child does not have unsuitable or unsafe foods whilst at school.

Pupil Name: _______________________        DoB____________________   Tutor Group: _______

 

Does your child have a MEDICAL reason for a dietary requirement:            YES/NO

e.g allergic reaction, swallowing difficulty

Please give details below and send any supporting medical letters into school

__________________________________________________________________________________________________________________________________________________________________________

 

Does your child have a CULTURAL/RELIGIOUS reason for a dietary requirement:   YES/NO

Eg: Islamic – Halal Meat Only, Muslim - no pork products

Please give details below:

_______________________________________________________________________________________________________

 

Does your child have any allergies/sensitivities to any of the following?

			Intolerance / Allergy	Details of Allergy/ Intolerance / Reaction and Medication if required
Dairy	Yes	No
Egg	Yes	No
Wheat	Yes	No
Nut	Yes	No
Shell fish	Yes	No
Other	Yes	No

 

Does your child have any of the following dietary requirements?

			Details
Food  supplements	Yes	No
Low fat Diet	Yes	No
Vegetarian	Yes	No
Vegan	Yes	No
Halal	Yes	No
Gluten free	Yes	No
Nut free	Yes	No
Mashed or pureed food	Yes	No
Sugar free/ diabetic diet	Yes	No
Immune deficiency	Yes	No
Other	Yes	No

 

Is your child at risk of choking? Which foods/drinks do you avoid giving your child __________________

Do you have any concerns with your child’s weight   __________________________________________

 

SIGNED (Parent/Carer) ___________________________    DATE: _________

 

PRINT NAME _____________________________

 

 

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Letter to 7KS - Trip to Nandos

 

2nd July 2026

Dear Parents/Carers,

To support your child with their social communication and independence skills, I have arranged a trip to Nando's, Beaconsfield, on Tuesday 14th July. This is a great opportunity for students to develop their confidence and practise important life skills in a real-world setting.

We will be leaving school during the school day and returning before the end of the school day. Students will travel with staff and will be supported throughout the visit.

During the trip, students will be encouraged to order their own food, communicate with restaurant staff, make choices independently, and interact positively with their peers. This experience will help reinforce the social communication and independence skills that they are developing in school.

We kindly ask that students do not bring any additional spending money, as there will be no opportunity to make purchases.

Please note that Nando's does not offer halal food at this location. However, there is a wide range of vegetarian and vegan options available for students who may prefer these choices.

We are delighted to share that the cost of the meal has been generously sponsored by one of the parents in the class. We would like to express our sincere thanks for their kindness and support.

As well as being an enjoyable experience, this trip will be a valuable learning opportunity that supports students' personal development and preparation for everyday life.

Please complete the attached permission slip and return it as soon as possible. If you have any queries, please do not hesitate to contact me.

Thank you in advance for your support.

Yours sincerely,

Mrs Sehgal
Year 7 Tutor

 

         

  REPLY-SLIP:   Nando’s, Beaconsfield on Tuesday 14th July 2026 – please return to Mrs Sehgal

 

I acknowledge that my child ………………………………………………………………………………………………….  will take part in this life skill trip.

 

1. Pick a main

(  )     Chicken Breast

(  )      3 Chicken wings

(  )      Nandino Burger

Grilled chicken breast with lettuce, lemon and herb mayo and Heinz ketchup in our new soft roll.

(  )       Mac and cheese (v)

(  )       Beanie Burger(v)

 

2. Choose your flavor- Little fans love Peri- Tamer, Deliciously sweet with a hint of BBQ

 

(  )       PERi – Tamer

 

3. Add 2 sides

      (  )    Cucumber sticks

      (  )    Spicy Rice

      (  )    Corn on the cob

      (  )    Chips

 

4. Finish with a drink or dessert

(  )    Pip Organic Drinks

         Cloudy Apple Juice

         Pineapple and Mango Smoothie

 

(  )    Bottomless Soft Swirl (vanilla ice-cream)

      

          

Signed ……………………………………………………………………....      Date …………………………………………

(Parent/Carer)

 

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Letter to Parents / Carers - Re: IMPORTANT UPDATE: Changes to Free School Meal (FSM) Eligibility for 2026-27 Academic Year

26 June 2026

 

Dear Parents and Carers,

We are writing to inform you about important national changes to Free School Meal (FSM) eligibility that will come into effect from the start of 2026/27 academic year.

Under new guidance introduced by the Department for Education, the eligibility criteria for FSMs are being significantly expanded.

What is changing?

From September 2026, all children from households receiving Universal Credit will be entitled to receive FSM, removing the previous household earnings cap. Due to this expansion, the government is introducing two categories of FSM:

• Targeted FSM: This covers families receiving Universal Credit with an annual household income of £7400 or less. Pupils in this category will also attract additional funding for the school (Pupil Premium).

• Expanded FSM: This is a new category for all other families receiving Universal Credit who have earnings exceeding £7400 per year. Children in this category will receive a free school meal but will not attract Pupil Premium Funding.

Important Action Required: End of Transitional Protection

The government is also ending the transitional protections that have been in place since April 2018. This means that all families, including those currently receiving FSM, must reapply to continue their entitlement under the new rules. If you do not submit a new application, your child’s entitlement will lapse at the end of the current academic year.

How to apply:

We strongly encourage all families receiving Universal Credit to apply, regardless of your household income and even if you are unsure whether you qualify. Even if your child prefers to bring a packed lunch, confirming your eligibility could unlock vital Pupil Premium funding for Meadow High School.

• How to check: Visit the national LGfL FSM Eligibility Checker: https://fsm.lgfl.net/

• What you need: You only need to enter your name date of birth, and National Insurance (or NASS) number.

• The process: The system links securely to the Department for Education and provides an instant decision. If eligible, please notify the school immediately by emailing attendance@meadowhighschool.org

If you need any assistance filling out these online forms, accessing the internet or verifying your details, please do not hesitate to contact me via calling the school office or emailing: attendance@meadowhighschool.org

Free Holiday Clubs: The Hillingdon HAF Programme

If your child is eligible for benefits-related FSM, they qualify for free places in the Holiday Activities and Food (HAF) programme. This scheme runs during the Easter, Summer, and Winter holidays. It provides specialised activities and creative sessions every day.

• SEND Accommodations: The Hillingdon HAF network includes dedicated programs specifically designed for young people with Special Educational Needs and Disabilities (SEND).

• How to book: Hillingdon Council uses a booking platform called Eequ. You can browse available activities and register your interest directly on the Hillingdon HAF Eequ Platform: https://eequ.org/hillingdonhaf

• Note for the Summer: Bookings for this upcoming summer holiday open on Monday 29th June at 10am. Eligible children can book up to 20 free sessions across the summer.

Broad Financial Help: Household Support & Crisis Grants

Nationally, the funding for universal voucher schemes has ended, and support is now much more targeted. Instead of receiving automatic vouchers, families can access support through Household Support & Crisis Grants.

• Household Support Fund: This fund is open to Hillingdon residents who have not received support from the scheme in the past 12 months. It provides support through a voucher system (no cash awards) to help with emergency expenses. You can review full requirements and apply online via the Hillingdon Council Household Support Fund page: https://www.hillingdon.gov.uk/household-support-fund

• Crisis and Resilience Grant: If you face an immediate financial crisis, you can apply for daily living assistance or help with essential utility bills. Details and the mandatory income and expenditure forms can be accessed on the Hillingdon Crisis and Resilience Grant directory:  https://pre.hillingdon.gov.uk/support-cost-living/crisis-resilience-grant

Please take 5 minutes today to complete the LGfL online check. Please note that even if your child currently receives Free School Meals, you must still complete this reapplication to ensure their funding continues uninterrupted. We encourage every family to check, even if you think you might not qualify, as every approved application directly increases out school budget. This allows us to invest more into specialized resources for your children. If you require any assistance, please get in touch so that we can assist you.

Yours Faithfully,

Toni Kelliher

Attendance Lead

Meadow High School

 

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Letter to selected pupils - Residential Visit Update

26th June 2026

Dear Parents and Carers,

Residential Visit Update – Manor Adventure, Abernant Lake, Wales

We are pleased to announce that we have now secured a replacement venue for our residential visit upon the closure of Calvert Devon.

The residential will now take place at Manor Adventure Abernant Lake, a well-established outdoor activity centre offering a wide range of exciting and challenging experiences. We are pleased to announce we will be taking 48 pupils and 12 staff.

Please note that, due to the change of venue, the dates of the residential have also changed. The visit will now take place from Monday 19th April 2027 until Friday 23rd April 2027.

The estimated cost of the residential will be between £500 and £575 per child. We are currently finalising transport and other arrangements, which is why the exact price is still being confirmed. We will share the final cost with families as soon as possible.

If you previously submitted an Expression of Interest for the original Devon residential, there is no need to complete another form. All expressions of interest will automatically be carried over to the Wales residential.

The ballot draw due to happen for spaces for the residential will happen before the Summer term ends.

Thank you for your continued patience and support while we secured an alternative venue. We are delighted that we can now offer this exciting opportunity and look forward to sharing further details with you in due course.

If you have any questions, please do not hesitate to email myself gmillard@meadowhighschool.org

Yours sincerely,
G. Millard
Trip Leader

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Letter from Headteacher

26 June 2026

Dear Parents and Carers,

A very challenging week for our community has come to an end.  I wanted to write to you directly to thank you for your support of the school and also to publicly acknowledge and thank the staff for all of their efforts in ensuring the school has stayed open, has been safe and enabled us to continue to provide lessons and all the other activities that make our school special.  Other than Sports Day, which has been postponed, we have run our DofE expedition and our leavers trips to Brighton and Thorpe Park in a safe way.

To ensure we have remained open we have purchased fans and air conditioning units, as well as excess water.  We have also relocated some classes to different, cooler rooms and have regrouped students and staff where necessary so we can support our own students plus our staff whose children's schools have fully or partially closed.  Students have been allowed to remain inside at break and lunch if desired.  We have also provided ice lollies after lunch in the hottest part of the day to support students and staff colling down after lunch.  These arrangements will remain in place if needed next week.

I would ask you to continue to send your child into school as normal next week.  The weather is forecast to be cooler, but students should still dress appropriately for the weather.  I would ask parents to make sure their child does not wear a jumper to school.  Students should also apply sun cream at home and wear or bring a hat when they go outside.  They must also bring a water bottle and we will ensure students continue to fill it at school.

We will continue to run a full programme of lessons and other activities but we will continue to monitor the weather and make adjustments as needed. As always, we will keep you informed and updated of any changes.

Yours faithfully

Graham Cunningham
Headteacher

 

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Letter to all parents / carers - Parent Information Meeting - School Progress Documents

23rd June 2026

Dear Parent/Carer,

Parent Information Meeting – School Progress Documents

We would like to invite you to attend an information meeting regarding the documents and reports you receive about your child's progress at school.

The purpose of this meeting is to explain the information provided, discuss how progress is measured and reported, and give parents and carers the opportunity to ask any questions they may have along with updates on subject matrices and baseline testing.

The dates and times of the meetings are:

Monday 13th July – 9.30am – 10.30am at Meadow High School

Monday 13th July – 5pm – 6pm at Meadow High School

We look forward to supporting your input and gaining feedback regarding your child's progress and achievement.

Yours sincerely,

G Millard

 

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Letter to PW1 pupils - Sports Day

22 June 2026

Dear Parents / Carers,

Re: Sports Day

All Pathway 1 students Sports Day will be taking place on Friday 10th July 2026.

On this day, please make sure you send your child in with their PE kit and a top to represent their house colour.

Due to the warm weather and the expected heatwave over the coming weeks, please ensure that your child brings the following items to school:

• A hat
• A filled water bottle
• Sunscreen

These items will help keep pupils safe and comfortable during outdoor activities.

I am pleased to announce that parents / carers will be able to attend this year to watch the races. Races will be taking place from 13:45 - 15:00. There will be NO parking on site unless you have a blue badge for personal use only. Please contact reception if you wish to reserve a parking space. 

Please also note that, due to safeguarding and GDPR requirements, parents and carers will not be permitted to take photographs or Film during the event.

The school will, however, take photographs during the event. Any images used will be managed in accordance with the school's safeguarding and GDPR policies and may be uploaded to the school's bulletin and the school Instagram where appropriate.

Thank you for your understanding and cooperation. 

Kind regards,

Daniel McAlernon 
Teacher of PE                                                 

_____________________________________________________________________________________

REPLY SLIP: Sports Day – please return to Form Tutor

Name of child:  _____________________________________   Class:   _________

             I will be attending ___________________________[child’s name]  sports day

             I require _______ ticket(s)

             My child will be picked up after sports day.

             They will be picked up by __________________________

Relationship to the child ___________________________

Signed: ___________________________________

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Letter to Pathway 2 Pupils - Year 7, 8, 9 and 10 - Sports Day

22 June 2026

Dear Parents / Carers,

Re: Sports Day

Year 7, 8, 9, and 10 Sports Day will be taking place on Thursday 2nd July 2026.

On this day, please make sure you send your child in with their PE kit and a top to represent their house colour.

Due to the warm weather and the expected heatwave over the coming weeks, please ensure that your child brings the following items to school:

• A hat
• A filled water bottle
• Sunscreen

These items will help keep pupils safe and comfortable during outdoor activities.

I am pleased to announce that parents / carers will be able to attend this year to watch the races. Races will be taking place from 13:45 - 15:00. There will be NO parking on site unless you have a blue badge for personal use only. Please contact reception if you wish to reserve a parking space. 

Please also note that, due to safeguarding and GDPR requirements, parents and carers will not be permitted to take photographs or video during the event.

The school will, however, take photographs during the event. Any images used will be managed in accordance with the school's safeguarding and GDPR policies and may be uploaded to the school's bulletin and the school Instagram where appropriate.

Thank you for your understanding and cooperation. 

Kind regards,

Daniel McAlernon 
Teacher of PE                                                 

_____________________________________________________________________________________

REPLY SLIP: Sports Day – please return to Form Tutor

Childs Name:  _________________________________    Class:  ___________

I will be attending ___________________________[child’s name]  sports day

             I require _______ ticket(s)

             My child will be picked up after sports day.

             They will be picked up by ___________________. Relation to the child ____________________

Signed: ___________________________________

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Letter to Pathway 2 Pupils - Year 11 and Sixth Form - Sports Day

Monday 22th June 2025

Dear Parents / Carers,

Re: Sports Day – AMENDED LETTER

Year 11 and 6th form Sports Day has been rescheduled and will now take place on Monday 13th July 2026.  For those pupils that are leaving this week, they are invited back for the Sports Day.

On this day, please make sure you send your child in with their PE kit and a top to represent their house colour.  The pupils will be outside for large periods of the day, please make sure your child has plenty of water and sun cream with them.

 

I am pleased to announce that parents / carers will be able to attend this year to watch the races. Races will be taking place from 09.30am to 11.00am. There will be NO parking on site unless you have a blue badge for personal use only. Please contact reception if you wish to reserve a parking space. 

Due to the warm weather and the expected heatwave over the coming weeks, please ensure that your child brings the following items to school:

• A hat
• A filled water bottle
• Sunscreen

These items will help keep pupils safe and comfortable during outdoor activities.

Please also note that, due to safeguarding and GDPR requirements, parents and carers will not be permitted to take photographs during the event. We heavily advise not to take any photographs. 

The school will, however, take photographs during the event. Any images used will be managed in accordance with the school's safeguarding and GDPR policies and may be uploaded to the school's bulletin and the school Instagram where appropriate.

Thank you for your understanding and cooperation.

Kind regards,

Ms Mistry 
Deputy Headteacher

_____________________________________________________________________________________

REPLY SLIP: Sports Day - please return to Form Tutor

     

Name of Child:   _______________________________   Class:   __________

             I will be attending ___________________________[child’s name]  sports day

       

             I require _______ ticket(s)

              Signed: __________________________________________

 

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Letter to Sixth Form and Year 11 - Prom

 

22 June 2026

Dear Parents/Carers,                                                                                                                   

 Re: Year 11 & 6th Form Midsummer’s Night Dream PROM – Thursday 9th July 2026

 To celebrate the achievements of our Year 11 and 6th Form students, we will be holding our school Prom on Thursday 9th July 2026 between 7:00pm and 10:00pm in the school hall.  Ticket price £12.

The theme this year is A Midsummer’s Night Dream, we meet by moonlight for a magical evening celebrating our love of music, dancing, good food and good company.  At Meadow High School we believe in celebrating our individuality -  wear what makes you feel amazing!  

 Prom Shop: Stylist to the stars, Ms Hibbs will be happy to help anyone stuck for what to wear. Tick the slip below and she will then arrange a time for your child to come and have a look.

Dee’s Trims:  Ms. Lee and her talented team are on standby. If your child would like support with hair and/or nails to help them feel fabulous on the night please tick the slip below and we will contact you to arrange a suitable time – first come, first served.

Prom tickets are on sale NOW until Thursday 2nd July

The ticket price includes a delicious three course meal (Head Chef - Mrs Fabisch), a visit to Ms Barratt’s famous mocktail bar and Mr. M. ‘spinning the discs’ with a special guest set from Luke.  The evening is a chance to hang out with friends and dance the night away.   This year you will have the chance to add a touch of glitter before striking a pose with friends in our photo booth.  To join in the fun, all you need to do is fill in the slip below, make your menu choice and hand both to Ms Nayar in the Faculty Leader’s Office - thank you Miss Nayar! 

Please note: There will be plenty of opportunities to capture memories by taking photos. If you do not want your child to be in any photographs with friends, or please contact your child’s Form Tutor. 

 We hope very much that all students will come and celebrate. It’s a chance for our 6^th Form community to say hello to those joining in September and farewell to those ready for the next chapter of their lives.
                                                                                                        Yours faithfully,

                                                           Anne Sugden & Jennie Tudor

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Reply Slip:  6th Form and Year 11 Summer Prom – Thursday 9th July 2026 [7:00pm – 10:00pm]

 I give my permission for my child …………………………………………………………………... to attend the above event.

 

(  )     I confirm that I have paid for a ticket using ParentPay.
(  )    My child will be collected at 10:00pm by …..…………………………….………….Tel. no………………..…………….....
(  )    I give permission for my child to make their own way home at the end of the night.

(  )    My child would like an appointment at Dee's Trims for hair / nails. (please circle)                                             (  )    My child would like to visit the Prom Shop.
 

Signed……………………………………………….……………...     Date…………………………………..               Class: ………..…….

 

 Menu Choices: Our Head Chef, Mrs Fabisch, has been hard at work. Please have a look at the menu. Please have a look then choose ONE main course.  Tick your choice.  There will be a dessert trolley of delights available on the night for you to choose from including a special treat, thanks to Kaytlin and the Jack Petchey Foundation, a chocolate fountain!

PLEASE NOTE: Any specific dietary requirements, please speak to your Form Tutor by Wed. 2nd July 2026.

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Letter to selected pupils - Trip to Hollywood Bowl

Dear Parents/Carers, 

Trip to Hollywood Bowl Arcade (The Chimes) – Monday 13th July 2026 

We are pleased to inform you that we will be taking the pupils in our Social Skills Intervention to the Arcade at Hollywood Bowl in The Chimes, Uxbridge. We will be leaving school at 11:30am and returning at 1:45pm in time for normal transport home. Please provide a packed lunch for your child or Free school meals will be provided for those eligible. 

We will be working on the following outcomes -

1. To generalise learnt Social Skills outside of the school setting

2. To support pupils with accessing social experiences with trusted adults

3. To be able to safely attend social settings 

As we will be enjoying some Arcade games during our trip, we are asking for a small donation of £2-5 which can be either kept with the student to manage themselves, or placed in a small envelope for the Intervention team to help manage. 

If you have any concerns please contact the Pathway 1 Intervention Team. 

Kind Regards, 

L Grieve 

Trip Organiser / Intervention Team

 

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Letter to Pathway 2 Year 11 - Trip to Chessington

23rd June 2025

Dear Parents/Carers,

Year 11 Trip to Chessington Zoo 

As a year group, we’re going to visit Chessington World of Adventures on Thursday 16th July 2026. As we come to the end of Year 11, this trip is to celebrate the achievements and successes of our students during their time at Meadow. We hope it will provide an enjoyable day and create some lasting memories before they move on to the next chapter of their lives.

We will be leaving Meadow at 9.15am and expect to return to Meadow at approximately 5pm and we will be traveling by coach. There will be no cost to attend this trip.

If your child would like to buy lunch, snacks, or souvenirs while we are there, please send a small amount of money with them. Students will be responsible for handling their own money and will have opportunities to develop their independence and social interaction skills throughout the day.

Students are welcome to bring a packed lunch instead if they prefer. If they are entitled to a free school meal, please indicate below and we will ensure that a packed lunch is provided.

Please also indicate whether you will be collecting your child from Meadow at 5.00pm or whether they are an independent traveller and can make their own way home.

Many thanks,

Maxine Newman
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REPLY SLIP:  Chessington Zoo trip - Please return to Mrs M Newman.

Student name…………………………………………………………………………………………….

(  )  I will bring in a small amount of money

(  )  I will be bringing a packed lunch   

(  )  I am entitled to a free school lunch and would like a lunch provided – sandwich choice (please circle)

       Tuna  /  Cheese  /  Egg

(  )  I will collect my child from Meadow High School at 5pm 

(  )  My Child is an independent traveller and will travel home independently at 5pm 

Signed ……………………………………………………. Date …………………..       

 

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Letter to Class MP and Class EC - Trip to Vue Cinema

23rd June 2026

Dear Parent/Carer, 

Pathway 1 Key Stage 3 Trip to VUE Cinema (Class MP and Class EC)

I am writing to inform you that your child will be attending a trip to VUE Cinema in Staines as part of their Theme topic of “Old and New”. In English we have a focus on ‘toys’ and I know the pupils will be very excited that this ties in with the new release of Toy Story 5.

I will be booking this trip for Thursday 2nd July and this will take place during the school day. Pupils will arrive at school and return home as normal. All we ask is that your child brings a healthy packed lunch on this day as we will be eating at the Cinema. Those that are entitled to a Free School Meal will receive a sandwich packed lunch from the school.

The trip will give pupils the opportunity to explore further into our topic and promote discussion around how toys have changed in the modern world. Due to the expected costs of running this trip, we would kindly ask for a voluntary donation of £5 to cover the cost of your child’s cinema ticket. This voluntary payment should now be visible on your ParentPay.

If you have any questions regarding this trip, please do not hesitate to contact me on mparker@meadowhighschool.org or on 01895 443310. 

Please complete and return the slip by Friday 26th June.

Best wishes to you all, 

Mr Matthew Parker   
Trip leader                                                               

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REPLY-SLIP:  Pathway 1 Key Stage 3 Trip to VUE Cinema in Staines

please return to Mr Parker by Friday 26th June

Name of Child: ……………………………………………………………….

(   ) I will contribute the voluntary donation of £10 on parent pay

(   ) I will be providing my son/daughter with a healthy packed lunch

 

(   ) My son/daughter is entitled to a free school lunch, please provide one for him/her

      Please specify the sandwich filling below

             (  ) Egg Mayonnaise          (  ) Tuna Mayonnaise          (  ) Cheese         

 

Signed (Parent/Carer): ……………………………..………………….                   Date: ……………….…….

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Letter to Class IM - Trip to Vue Cinema

23rd June 2026

Dear Parent/Carer, 

Pathway 1 Key Stage 3 Trip to Vue Cinema (Class MP, EC, IM)

I am writing to inform you that your child will be attending a trip to Vue Cinema in Staines as part of their Theme topic of “Old and New”. In English we have a focus on ‘toys’ and I know the pupils will be very excited that this ties in with the new release of Toy Story 5.

I plan to book this trip for Thursday 2nd July, subject to availability, and this will take place during the school day. I will send a text to confirm the date as soon as it is all booked. Pupils will arrive at school and return home as normal. All we ask is that your child brings a healthy packed lunch on this day as we will be eating at the Cinema. Those that are entitled to a Free School Meal will receive a sandwich packed lunch from the school.

The trip will give pupils the opportunity to explore further into our topic and promote discussion around how toys have changed in the modern world. It also allows us to develop our skills in the community, as we will be getting public transport into Uxbridge. Due to the expected costs of running this trip, we would kindly ask for a voluntary donation of £10 to cover the cost of your child’s cinema ticket. This voluntary payment should now be visible on your ParentPay.

If you have any questions regarding this trip, please do not hesitate to contact me on imerabti@meadowhighschool.org or on 01895 443310. 

Please complete and return the slip by Friday 26th June.

Best wishes to you all, 

Mr Ioanna Merabti 
Trip Leader  

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REPLY-SLIP:  Pathway 1 Key Stage 3 Trip to Vue Cinema in Staines

please return to Mrs Merabti by Thursday 26th June

Name of Child: ……………………………………………………………….

(   ) I will contribute the voluntary donation of £10 on parent pay

(   ) I will be providing my son/daughter with a healthy packed lunch

 

(   ) My son/daughter is entitled to a free school lunch, please provide one for him/her

      Please specify the sandwich filling below

             (  ) Egg Mayonnaise          (  ) Tuna Mayonnaise          (  ) Cheese         

 

Signed (Parent/Carer): ……………………………..………………….                   Date: ……………….…….

 

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Letter to selected students - Explorers Hike

19 June 2026

Dear Parent/Carer, 

Due to changes in the timetableing of sports day we have changed the date of the Explorer’s hike to the Monday 22^nd

All of the other details remain the same, as the conditions are expected to be hot we are reminding everyone in the group to bring additional water and sun protecton on the day (hat, sunglesses etc)

One the 2nd June the Explorer Group will be taking part in a hike activity from Uxbridge back to the school, during the afternoon. The group will be out from school from the beginning of lunchtime and will have returned by the end of school day, so will be able to take their usual transport options home.

As the group will be taking part in this activity during the whole afternoon, they will need to bring a healthy packed lunch with them. They will also need to bring an adequate amount of bottled water for an active afternoon as the hike will be around 2 hours.

The explorers have been instructed on what they should bring with them, including a reasonable sized bag, appropriate clothing for the conditions and have been told that a small amount of snacks would be fine to bring with them.

We will be leaving the school before 1pm and be off site for the whole afternoon, for this activity the explorers are required to be wearing scout scarfs, but there is no expectation for school uniform to be worn, so there is an option to bring their own clothes for the afternoon. 

If you have any further questions please contact us.

Yours sincerely, 

Chris Waltz (Infinity Explorers Lead)  cwaltz@meadowhighschool.org

Jordan Baker (8^th Hillingdon Scout Lead)  jbaker@meadowhighschool.org

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Letter to parents - Workshop with a Qualified Life Coach

Monday 15th June 2026

Dear Parent/Carer,

Parents workshop with a Qualified Life Coach

We have received a kind offer from one of our parents, Kriti Bika, who is a qualified life coach.   She would like to run some sessions with the focus on supporting parents - as she says, ‘happy parent = happy child’.

The intention is to run two sessions before the summer break.  These will be an opportunity to meet Kriti and find out about the life coaching sessions. Kriti is aware of the challenges faced by parents/carers and is keen to create a supportive environment where parents can meet and talk and where she can share strategies to help at home.

The session will be on

Friday 19th June 1.40pm - 2.40pm

Friday 3rd July 1.40pm - 2.40pm

To help us plan please complete the slip below and return as soon as possible. If you would like to collect your child at the end of the session, please ensure you tick the relevant box. Please note that there is no on-site parking - if there is a particular need, please contact your child’s form tutor.

We look forward to welcoming you on Friday.

Yours faithfully,

Anne Sugden
Lead Practitioner
English & Communication Faculty Leader 

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Re: Parents workshop Friday 19th June + Friday 3rd July 2026 1.40pm - 2.40pm - Life Coach

(   )    I would like to attend the session on 19th June 2026

(   )    I would like to attend the session on 3rd July 2026
(   )    I will be taking my child home at the end of the sessions   OR
(   )    My child will be going home on transport as usual.

 

Child’s Name: __________________________________________  Class: ____________________

 

Signed: _________________________________________________________________

 

PRINT NAME:  ___________________________________________________________

[Slip to be returned to the library]

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Letter to selected parents - Device Support Workshop

 

15 June 2026

Dear Parents and Carers,

As previously discussed, we would like to invite you into Meadow School for a check-in meeting regarding your child’s iPad and Proloquo2go on Friday, 3rd July 2026, at 11:30pm

The purpose of this meeting is to:

• Review your child’s current progress with the iPad/Proloquo2go
• Discuss ongoing strategies and support in place
• Share any updates from home and school
• Agree next steps moving forward

This meeting will also provide an opportunity to ask any questions or discuss updates you may have.

Attending the meeting will be:

• Mr Michael Rainsbury (Assistant Head KS3)
• Mrs Gillian Sapiano (Clinical Therapy Lead)

We value strong home–school collaboration and look forward to meeting with you to ensure the best possible support for your child.

Please confirm your attendance for Friday, 26th June 2026 and whether the proposed time is suitable, by:

either calling the school on: 01895443310 ext 202, or by returning the reply-slip below.

Kind regards,

Gillian Sapiano
Clinical Therapy Lead

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Letter to Year 14 and Sixth Form Leavers - Day Trip to Brighton

10th June 2026

The year 14 students have come together and requested a day trip to celebrate their final year at Meadow High School. Students have voted and held many discussions and a final decision has been made to attend Brighton for a day trip on Tuesday 23rd June 2026.  All students and supporting staff will be travelling to Brighton on a privately licenced coach, thanks to funding from the Jack Petchey Foundation.

Students will need to bring some spending money, approximately £30 to be able to purchase lunch, ice-cream, enjoy the arcades and funfair rides.

The coach will be leaving school at 9.15am and would return around 5.15pm. It is, therefore, your responsibility to arrange to collect your young person at 5.15pm from Meadow High School, unless they are an independent traveller and will make their own way home.

Please see itinerary below:

9.00-9.15am      Registration

9.15-11.15am    Travel to Brighton

11.15-12.15pm Class groups walk around the beach, shops and pier with class support

12.15-1.15pm    All students lunch on the beach / students to purchase fish and chips / ice-cream etc or enjoy a packed lunch from home / school (if eligible for FSM)

1.15-3.00pm     Class groups walk around the beach, shops and pier with class support.

3.00-3.15pm      Classes and staff gather, register and board buses.

3.15-5.15pm     Travel back to Meadow High School

5.15pm             Parents collect onsite or students with permission travel home independently

A contact number for the day is:   07851254258

Please complete the attached form and return to your child's form tutor as soon as possible:

Kind Regards,

 

A Fabisch                                                                   

Head of 6th Form                                              

afabisch@meadowhighschool.org                    

01895443310 ext 241                                       

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Letter to selected pupils - Explorers Group Hike - 22 June

9th  June 2026

Dear Parent/Carer,

One the Monday 22nd June the Explorer Group will be taking part in a hike activity from Uxbridge back to the school, during the afternoon. The group will be out from school from the beginning of lunchtime and will have returned by the end of school day, so will be able to take their usual transport options home.

As the group will be taking part in this actvity during the whole afternoon, they will need to bring a healthy packed lunch with them. They will also need to bring an adequate amount of bottled water for an active afternoon as the hike will be around 2 hours.

The explorers have been instructed on what they should bring with them, including a reasonable sized bag, approptiate clothing for the conditons and have been told that a small amount of snacks would be fine to bring with them.

We will be leaving the school before 1pm and be off site for the whole afternoon, for this activity the explorers are required to be wearing scout scarfs, but there is not expectations for school uniform to be worn, so there is an option to being their own clothes for the afternoon.

If you have any further questions please contact us.

Yours sincerely,

Chris Waltz (Infinity Explorers Lead)  cwaltz@meadowhighschool.org

Jordan Baker (8^th Hillingdon Scout Lead)  jbaker@meadowhighschool.org

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Letter to selected pupils - Explorers Group Hike - 25 June

9 June 2026

Dear Parent/Carer,

On Thursday 25th June, the Explorer Group will be taking part in a hike activity from Uxbridge back to the school, during the afternoon. The group will be out from school from the beginning of lunchtime and will have returned by the end of school day, so will be able to take their usual transport options home.

As the group will be taking part in this activity during the whole afternoon, they will need to bring a healthy packed lunch with them and will also need to bring an adequate amount of bottled water for an active afternoon as the hike will be around 2 hours.

The explorers have been instructed on what they should bring with them, including a reasonable sized bag, appropriate clothing for the conditions and have been told that a small amount of snacks would be fine to bring with them.

We will be leaving the school before 1pm and be off site for the whole afternoon, for this activity the explorers are required to be wearing scout scarfs but there is no expectation for school uniform to be worn,  so there is an option to being their own clothes for the afternoon.

If you have any further questions please contact us.

Yours sincerely,

Chris Waltz (Infinity Explorers Lead)  cwaltz@meadowhighschool.org

Jordan Baker (8^th Hillingdon Scout Lead)  jbaker@meadowhighschool.org

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Letter to Year 14 and Leavers - Leavers Assembly

10 June 2026

Re: Leavers Assembly

As you are aware, the leavers’ school year will come to an end on 26th June 2026.  

We wish to invite you to our Leavers Assembly which will take place on Friday June 26th at 11.45.  

Please see the schedule for the day below: 

9.00 - 9.25 Normal registration time

9.25 - 11.10 Book signing/ tutor based time

11.10 - 11.25 Normal break time

11.25 - 11.45 Tutor based time

11.45 - 12.15 Leavers Assembly; parents/carers to leave by 12.30 at the latest

The school is no longer able to provide leavers' T-shirts; however, your child is welcome to bring their own if they would like it to be signed.

Please note that you are welcome to take your child home with you after the assembly at 12:30 pm, should you wish to do so. 

Please see dates of other events happening before the end of this academic year:

• Pathway 1 Chessington Leavers Trip 23rd June
• Pathway 2 Brighton Leavers Trip – 23rd June 
• Prom - 9th July - your child will be invited to attend the Prom 

 We look forward to seeing you to celebrate your young person's next steps in life beyond Meadow. 

Best wishes,

Mrs A.J Fabisch               Miss F Bonnar             Mrs H O’Neill                        Ms N Sohun                          

 

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Letter to Parents of Leavers - Leavers Coffee Morning for Parents

9th June 2026

Dear Parents / Carers                                                                                                                                                            

As you are aware, the Year 14 students as well as all other leavers, this includes students from Year 11, 12, and 13 will be finishing their school year on Friday, 26th June 2026.

Before the end of term, we are organising a ‘Coffee morning’ with our SEN case worker from the Local Authority so that parents/carers may ask any final questions before the students leave Meadow High School.

This event is for Parents/Carers to attend, NOT students.

The date will be Tuesday the 23rd June from 9.30am – 12pm.

Regards

Sue Stock

Careers Advisor / Work Experience Coordinator / Transition Officer

01895 44310 (ext 244)

07842021772

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Letter to Year 13 and 14 - Moving On

9 June 2026

To all Parents/ Carers of students in Year 13 and 14

I am currently arranging interviews with all Year 13 and 14 students in order to be able to start working on their ‘next steps’. I will be sending out a list of open days and Evenings at Local Colleges and Provisions, once I have had confirmation of dates. It is necessary to start exploring the options that are available to them in the future and also to start planning transition arrangements ready for ‘moving on’ next year to:

College

Training Provider

Supported Internship

Other

It would be beneficial if Parents/Carers were also able to meet with me as your input is vital to ensure that the best conclusion for the students is obtained. I will attend final Annual reviews to ensure that the correct provision is named on the EHCP.

I am at the school all week 9am – 3.00pm, but not available on Monday until the afternoon. I can, however, make other arrangements should these times be unsuitable for you. Please could you contact me through the school on 01895 443310 ext 244 to arrange appointments. I can also be contacted on my mobile 07841021772

e-mail: sstock@meadowhighschool.org

I look forward to meeting you in the near future

Yours Sincerely

Sue Stock

Careers Advisor/Work Experience Coordinator/Transition Officer

01895 443310 (ext 244)

07841021772

 

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Letter to Year 12 - Trip to Top Golf

4 June 2026

Dear Parents/Carers,

We are pleased to inform you that a recent Jack Petchey Award winner has kindly offered to take our current Year 12 students on a free trip to Topgolf Watford.

The visit will take place during the school day on 9th June 2026. Students will leave school around 9:30am and return in time for lunchtime. Travel will be via school minibuses, and students will be supervised by six members of staff throughout the trip, several of whom are first aid trained.

This is a fantastic opportunity for students to enjoy a rewarding social activity and celebrate their achievements together.

If you would like your child to attend, please respond to this letter/email as soon as possible.

Kind regards,
Ms L Carter

lcarter@meadowhighschool.org
KS5 Team Leader

________________________________________________________________________________________Reply Slip – Year 12 Trip to Topgolf Watford – 9 June 2026

 

Student Name: ____________________________________  Tutor Group: __________

Please tick one option below:

☐ Yes, I give permission for my child to attend the trip to Topgolf Watford.

☐ No, I do not give permission for my child to attend the trip to Topgolf Watford.

Parent/Carer Name: ________________________  Parent/Carer Signature:  _________________________

Date: __________________

 

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Letter to selected pupils - AccessAbility Cup Arranged by Brentford FC 

1 June 2026

Dear Parents/ Carers,

AccessAbility Cup arranged by Brentford FC CST

Your child has been chosen to attend the Football tournament on Tuesday 2nd June. The event will be taking place between 09:30 – 14:30 so no extra travel arrangements need to be made. Pupils will need to bring a packed lunch on the day. On the day your child should come into school in their PE kit with shin pads (if possible).

If you have any questions just let me know.

Kind regards,

Mr. Anstee
PE Faculty Lead

 

----------------                            Reply slip on the other side of this letter                          -----------------   

 

REPLY SLIP: AccessAbility Cup; Brentford FC ; please return to Mrs Lazarevic

 

I am aware that my child ……………………………………….…………….… medical needs/ medication has changed since the last time I notified the school

 

My child is bringing their own packed lunch.

 

 

My child has free school meals and would like a: tuna/cheese/egg sandwich (please circle).

 

 

	I have attached medical documentation to help the school update their Risk Assessment
	Or…..
	I acknowledge that there are NO updates to report for my child …………………………………………….

 

My emergency contact details are     ______________________________________

 

Signed: __________________________       Print Name: __________________________

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Letter to Whole School - Workshops - Regulation Support and Signing Communication Support

20th May 2026

Dear Parents/Carers,

Re:  Workshop for Parents  -

        OT Regulation Support + Signing Communication Support

        Friday 5th June 2026 from 1:40pm – 2:40pm

At school we work with our students to develop a wide range of skills and knowledge to support them for life and learning.  Following on from our last workshop, we would like to offer an opportunity find out more about strategies we use at school to help our students build regulation and communication skills that may also work well at home.

The meeting on Friday 5th June is an opportunity for us to continue our home/school collaboration. In this session we will focus on

• regulation strategies to try at home [with Cherif]
• Signalong taster session [with Anne]

If you would like to join us, please email asugden@meadowhighschool.org or complete the slip below.  If emailing, please include the name of your child and their form group. If you would like to collect your child at the end of the session, please let us know so that we can inform their class team. 

Please note: We cannot offer parking on site unless you are a blue badge holder.

We look forward to seeing you then.

Yours faithfully,

 

                                   A. Sugden                                                                C.  Larbaoui                

                                   Lead Practitioner                                            Paediatric Occupational Therapist          

Re. Workshop for Parents – OT Regulation Support + Signing Communication Support

Friday 5th June 2026 @ 1.40pm – 2.40pm. 

Please returns slips to Mrs. Sugden (care of MHS library) or email asugden@meadowhighschool.org

 

(  )  I would like to attend the above session. 

(  )  I will be collecting my child at the end of the session.

 

Student’s Name:__________________________________________________   Class: ______________

 

Parent/Carer:  ___________________________________     

 

Please PRINT name ___________________________________________________________

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Letter to Class IW - Trip to Whipsnade Zoo

18th May 2026

Dear Parents/Carers,

Trip to Whipsnade Zoo - Thursday the 18th of June 2026

We are pleased to inform you that Class IM will be going on an educational trip to Whipsnade Zoo.

This trip is directly linked to our current learning in Theme, where pupils are exploring different animal groups, including mammals, reptiles, birds and amphibians. During the visit, pupils will learn about the characteristics of these groups, their habitats, diets and how their needs are met both in the wild and within a zoo environment. The experience will provide valuable opportunities to see animals up close and talk about them.

We will be leaving school after registration and returning around 2:30 p.m. in time for normal transport home.  

Students are required to wear school uniform. Please ensure that your young person has sensible footwear and a coat (depending on the weather conditions on the day).

Students will need to bring their own healthy packed lunch. If your child is entitled to a free school meal, we can provide lunch. Please indicate below your sandwich choice. 

To cover the cost of transport and entry, we are asking for a voluntary contribution of £8 per pupil by the 10th of June through ParentPay. Whilst no child will be excluded, if a contribution is not made, please be aware that the trip may not be able to go ahead if insufficient contributions are received. If you have any concerns regarding payment, please contact me.

We hope that your child will be able to take part in this trip, as it is designed to support the learning that takes place in the classroom.

Please complete the attached slip and return it as soon as possible. 

Kind Regards,

Mrs Merabti
Form Tutor

...................................................................................................................................................................................................................................

Reply-Slip: Trip to Whipsnade Zoo on Thursday the 18th of June – please return to Mrs MERABTI

I am aware that my child…………………………………………………………………………. has a trip to Whipsnade Zoo on the stated date

(   ) I will make the £8 Voluntary contribution via Parent Pay

(   ) I will be providing my child with a healthy packed lunch.

(   ) My child is entitled to a free school meal.

     Please specify the sandwich filling below 

     Egg mayonnaise (   )    Tuna mayonnaise (    )     Cheese (    )

 

Signed (Parent/Carer): ………………………………………………...   Date: ……………………

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Letter to Class 8SM - Swimming

Wednesday 20th May 2026

Dear Parents / Carers,

Re: Swimming Lessons for year 8 students.

Starting on Thursday the 4th June 2026, your child will be having their swimming lessons on a Thursday period 4 and 5, instead of PE. They will not need their PE kit but will need their swimming kit. These lessons are conducted off site and students will be transported there via school mini bus.

These lessons will run until the end of the school year.

These lessons are designed to promote independence as well as develop swimming skills, therefore, I ask that parents do not plan to meet school groups at the pool for any reason. If you have a concern or a question then please do contact me at school to discuss it further.

They will need to bring:

• Swimming trunks / costume (no bikinis). A pool appropriate T-shirt if desired.
• A towel
• Goggles if required

If you have any queries, please do not hesitate to contact me at school.

Yours Sincerely,

Ms C Sojka
Swim Teacher

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Letter to seleted pupils in Year 8 - Harry Potter Trip

19 May 2026

Dear Parent/Carer,

To support your child with their learning, we have arranged an educational trip to Warner Bros. Studios on Wednesday 8th July 2026 as part of the Harry Potter program of study.

We will be leaving school after registration at 9am and returning to school in time for transport, therefore you will need to provide your child with a healthy packed lunch, unless they receive a free school meal, in which case a packed lunch will be provided for them.  We will travel on mini buses, which will be driven by MIDAS (qualified) drivers and First-Aiders will also accompany us.

To cover the cost of the trip, we will need to ask for a voluntary contribution of £23 which can be paid via Parent Pay. We have been fortunate enough to get this trip at a negotiated reduced rate and have also received some additional funding. However, without your financial assistance, we will be unable to run this trip and your contribution is greatly appreciated. 

If you have any queries, please feel free to contact me.

Thank you in advance for your support.

Yours sincerely,

Ms Sojka
Year 8 Tutor

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Letter to Year 9 - Options Taster Day

Dear Parents/Carers,

Options Taster Day: 15th May 2026

Please take the time to read through this options booklet with your child to help them make informed decisions about their subject choices for September 2026.

All pupils will have opportunities in school to explore different subjects and ask any questions they may have. Many are already experiencing some of these subjects in their current timetable. On Friday 15th May, students will be off timetable for half of the day to trial a range of available options. During this time, Faculty and Subject Leaders will present the courses and help students understand what each subject involves.

To meet the diverse needs of our students, we aim to offer both accredited and non-accredited courses in most subject areas.

Please note:

• The final list of courses available will depend on student interest. A minimum of 10 students is required for a course to run. If fewer than 10 pupils choose a subject, we may not be able to offer it, or may have to merge two similar subjects together.
   
• Each pupil will be asked to choose four subjects they are interested in (e.g., Art, Food Technology, Dance, PE) in preference order.
  
  The Faculty and Subject Leaders, along with the relevant Assistant Headteacher, will decide the appropriate level of each course your child can access, based on their needs and abilities (see the booklet for more details).
   
• Final option allocations will be discussed with pupils and shared with parents and carers in July.

Please also be aware:
Some courses span two academic years due to their accreditation requirements. 

If you have any questions about the options process or individual subjects, please contact the relevant teacher by email or phone (contact details are included in the booklet).

Thank you, 

Miss Taylor                                                     Ms Sohun
DHT Royal Lane / Pathway 2              AHT KS4 Royal Lane / Pathway 2 

 

Options Booklet

 

 

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Letter to selected Year 9

11 May 2026

Dear Parents and Carers,

Trip to Royal Mail Centre –Thursday 14th May 2026

As part of our World of Work learning programme, we are pleased to inform you that Year 9 students will be visiting the Royal Mail Centre in Greenford.

This trip is designed to provide students with a valuable first-hand insight into a real working environment. During the visit, students will have the opportunity to observe how the mail centre operates and take part in a range of engaging activities, helping them to better understand different roles and career pathways within the company.

Students will depart from school at 9:30am, travelling by school minibus, and will return at approximately 2:00pm.

Please ensure that your child brings a packed lunch with them on this day. Students who are entitled to free school meals will be provided with a packed lunch for the trip.

If you have any questions, please do not hesitate to contact the school.

Yours sincerely,

Mrs Perry

Job Coach Lead 

 

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Letter to selected Year 9

08 May 2026

Dear Parents and Carers,

Trip to Royal Mail Centre – Wednesday 13th May 2026

As part of our World of Work learning programme, we are pleased to inform you that Year 9 students will be visiting the Royal Mail Centre in Greenford.

This trip is designed to provide students with a valuable first-hand insight into a real working environment. During the visit, students will have the opportunity to observe how the mail centre operates and take part in a range of engaging activities, helping them to better understand different roles and career pathways within the company.

Students will depart from school at 9:30am, travelling by school minibus, and will return at approximately 2:00pm.

Please ensure that your child brings a packed lunch with them on this day. Students who are entitled to free school meals will be provided with a packed lunch for the trip.

If you have any questions, please do not hesitate to contact the school.

Yours sincerely,

Mrs Perry

Job Coach Lead 

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Letter to all parents / carers - Updates on School Issues

7 May 2026

Dear Parents and Carers

A lot of work has been going on at Meadow High School to ready ourselves for the next academic year and I am writing to you to inform and update you on a number of important points.  I am also asking for your thoughts and views on one important issue in our school.

Meadow High School Vision and Values

As our school grows and we move from one site to two, we have been reviewing and reflecting on our school values.  All stakeholders have been engaged with this process and I have outlined our new values below.  These are being shared with students in assemblies, along with our new school logo. I am delighted to be able to share both of these with you now.

 

End of Term Arrangements

To support the packing and moving process to our two sites, the Summer Term will end for students on Friday 17th July at 1pm.  Transport teams have been made aware of this change. Staff will be in school for the following week to prepare for our move to the new site.

 

Start of the Autumn Term

To support the move to two sites and for staff to undergo the training they require across two sites, school will start for students after the Summer Break on Monday 7th September.  At Northwood Road this is likely to be in a phased manner across the full week and on Royal Lane our new intake is likely to have some time in school on their own before other students return.  I will share the finer details of this with you nearer to the end of the year.

 

New Look School Uniform

New Government legislation related to the number of branded items in school uniform means that we have been looking at our expectations in this area. New students will only be expected to wear two branded items as part of their uniform.   From September students joining the school in Year 7 will be expected to wear the following:

 

 

For all other students, the uniform and dress code will remain the same.  However, our supplier will be winding down their stock of the older items and replacing them with the new ones.  If parents are upgrading or replacing school uniform, I would urge you to buy the new look items.

Summer Examination Results Day – Thursday 20th August

For the first time, we would like students who are collecting results for GCSE results or Entry Level Awards in English, Mathematics and Science to come into school between 10am and midday to collect their results in person.  Senior Leaders and key staff will be available to explain results to students and to finalise any potential next steps for students.  Parents and carers are also welcome to join us to celebrate with students and staff.

Smart Devices

We have seen an increase in smart devices of all kinds, including location trackers, in school recently.  Please remember that these devices are not the responsibility of the school and if they are lost on site or on the journey to and from school, Meadow is not liable for them.  We have also seen that some smart devices contain and present health information.  Please be advised that staff at Meadow High School will not automatically respond to this information as we have separate Health and Care Plans that we follow for students where appropriate.  We are currently looking at our position around smart devices and phones on site in light of the new government guidance on this topic.

School Day Consultation

Finally for this update letter, I am asking for your views.  From September, we will be operating over two sites.  This makes it challenging to pull all staff together for CPD events on a weekly basis.  Movement between sites at the end of school to facilitate training is also problematic due to the need to support students leaving school on transport and then the practicalities of staff moving between sites after 3pm when traffic is heavy.

One option we are exploring is the possibility of closing the school earlier for one day per week on a Wednesday.  At this stage, nothing is decided, but I would be very keen to canvas your views on this idea to help inform our planning and decision making.  I am also asking staff, the Local Authority, Hillingdon Transport and Governors for their views.  I have placed an outline of the proposed school day from September below.  To assist us please can you complete the short survey found in the link below. 

The closing date for responses is Monday 1st June 2026.

https://forms.gle/DhN9PQibJqL477Pc9

Thank you for taking the time to read this update and I look forward to continuing to update you as we move through the Summer Term.

Your sincerely

 

Graham Cunningham
Headteacher

 

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Letter to Whole School - Administering Medication

5th May 2026

Dear Parent/Carer

IMPORTANT: Administering of Medicines

In accordance with the school policy, the school will only be able to give medicine to your child when you complete and sign this form. Following new guidance, this form will need to be completed a yearly basis.

This form will need to be completed for all school emergency medications. e.g. EpiPen or Asthma inhalers, that we keep around the school in case of an emergency.

If you have any questions, please do not hesitate to contact Rita Reed, Welfare Officer.

Please complete and return as soon as possible to the Welfare Team.

Kind regards,

Rita Reed

Welfare Officer

.....................................................................................................................................................................................................................................................................................................

ADMINSITERING OF MEDICINES

Student Name ____________________________________________  

Class: _____________

I / We authorise Meadow high School staff to administer school emergency medication to my child _____________________________________in the case of an emergency.

Signed: ________________________________  Print Name:_________________________________

Date: _________________

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Letter to selected - Device Scheme Meeting

6 May 2026

Dear Parents and Carers,

As previously discussed, we would like to invite you into Meadow School for a check-in meeting regarding your child’s iPad and Proloquo2go on Friday, 15th May 2026, at 2pm.

The purpose of this meeting is to:

• Review your child’s current progress with the iPad/Proloquo2go
• Discuss ongoing strategies and support in place
• Share any updates from home and school
• Agree next steps moving forward

This meeting will also provide an opportunity to ask any questions or discuss updates you may have.

Attending the meeting will be:

• Mr Michael Rainsbury (Assistant Head KS3)
• Mrs Gillian Sapiano (Clinical Therapy Lead)

We value strong home–school collaboration and look forward to meeting with you to ensure the best possible support for your child.

Please confirm your attendance for Friday, 15th May 2026 and whether the proposed time is suitable, by: calling the school on: 01895443310  ext 202, or returning the reply-slip below.

Kind regards,
Gillian Sapiano
Clinical Therapy Lead

REPLY-SLIP – Device Scheme Meeting – 15 May 2026 @ 2pm

 

          I confirm I will attending the meeting on 15th May 2026 at 2pm to 3pm    

Name: ______________________________________      Childs Name:  ___________________________

 

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Letter to Year 8 - Residential Trip Parent Virtual Meeting

Friday 8th May 2026 

Dear Parents/Carers,

Year 8 Residential Trip - Monday 29th June - Wednesday 1st July. 

Virtual drop-in parent meeting, Tuesday 2nd June, 6-7pm.

In final preparation for our year 8 PGL trip, there will be a VIRTUAL drop-in meeting on Tuesday 2nd June from 6pm - 7pm.

This will be an opportunity for you to ask any final questions or let us know of a change in information, for example, medical or personal care changes. There will be no new information given out so attendance isn’t compulsory.

Please fill out the slip below if you would like to attend. Please also provide an email address that the virtual invite can be sent to.

If you require another parent pack with the kit list and plans for Monday morning and Wednesday afternoon then please email me and I will get one sent home.

Ms Sojka’s email address: csojka@meadowhighschool.org

Yours sincerely,

Mr Anstee and Ms Sojka 
Trip Organisers

 

✂---------------------------------------------------------------------------------------------------------------------------------------

Re: Residential trip parent meeting on Tuesday the 2nd June VIRTUALLY from 6pm - 7pm.

Pupils name:                                                                                                                                      

          I will be attending the virtual meeting from 6pm - 7pm. My email address is: 

          _________________________________________________________

Signed:  _____________________________     Date:  _______________________

Please return to Your Child’s Form Tutor no later than Friday 22nd May 2026.

 

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Letter to selected pupils - Trip to V&A Museum

23 April 2026

Dear Parent/Carer,

We are pleased to inform you that your child has been invited to attend an educational trip to the V&A Museum on Tuesday, 19 May 2026.

This visit has been organised to support learners in developing their understanding of the history of hairdressing, as well as key concepts linked to health and social care. The experience will provide valuable insight and help bring their classroom learning to life through real-world examples and exhibits.

We are planning to leave school at approximately 9:30am and expect to return by 2:30pm.

Students will be travelling by school minibus, which will be driven by a MIDAS-qualified driver.              First aid–trained staff will also be accompanying the group to ensure student safety and wellbeing at all times.

Students will be offered a McDonald’s for their lunch, which has been generously funded by our school hair salon.

Further details, including any additional requirements for the day, will be shared closer to the date. If you have any questions in the meantime, please do not hesitate to contact the school.

We look forward to providing this enriching opportunity for our students.

Yours sincerely,
Ms Lee & Ms Carter
Trip Organisers

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Letter to Pathway 1 Key Stage 5 - Trip to Beefeater in Harrow

29 April 2026

Dear Parents/Carers,

Trip to Beefeater Harrow – Monday 15th June 2026

We are pleased to inform you that we will be taking the pupils in Key Stage 5 on a Life Skills /Out in the Community trip. This trip links directly to our current learning in Life Skills of visiting a restaurant. During the visit, pupils will order a main meal and dessert to enjoy with their class. The experience will provide valuable opportunities in experiencing the process of planning, booking a table, ordering food and social aspects of having a meal with their peers.

We will be leaving school after break and returning at 2:45pm in time for normal transport home. In order to cover the cost of the trip, we are asking for a voluntary contribution of £10, to be paid via ParentPay by 29th May 2026.  Whilst no child will be excluded, if a contribution is not made, please be aware that the trip may not be able to go ahead if insufficient contributions are received.

If you have any concerns regarding payment, please contact the Pathway 1 Leadership Team.

Please complete the attached slip and return it as soon as possible.

Kind Regards,

Mrs McGirr

Trip Organiser

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Letter to selected pupils re Bowling Trip

23 April 2026

Dear Parent / Carer,                                                                                                             

To support your child with their learning, we have arranged an educational visit to Hollywood Bowl in Uxbridge on Friday 24th April, as part of their studies in Personal Development

We will be leaving school at 9.50am and returning to school before lunchtime. We will be travelling by minibus, which will be driven by MIDAS (qualified) trained drivers; first aiders will also accompany us.

Please see the letter that students have written together: 

“As a class, we are going to the Hollywood Bowl in Uxbridge. We are planning to go on the 24th April 2026. We will be travelling via school minibus. We are planning to go there as part of our Personal Development curriculum where we have been looking at leisure options within Hillingdon. 

We’ve asked for a budget from Mrs Tudor of £7. This means we would need £3 more for the bowling. We would also need a few more for arcades and maybe a snack. Please could I have this?”

We hope that your child will be able to take part in this trip, as it is designed to support the learning that takes place in the lesson and promotes independence in life skills.  Please send students in with cash or a bank card. If you have any enquiries, please feel free to contact Miss Taylor.

Yours sincerely,
Miss Taylor
Deputy Head Teacher / Personal Development Teacher 

 

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Letter to selected pupils - Devon Residential - 2027

28 April 2026

Dear Parents/Carers,

RE: Devon Residential Trip

Monday 26th April 2027 - Friday 30th April 2027

I am pleased to say that we are able to run the residential trip to the Calvert Trust, Exmoor, Devon on Monday 26th April 2027 - Friday 30th April 2027

The trip will give pupils an opportunity to take part in outdoor and team building activities such as canoeing, climbing, archery, swimming and many other exciting outdoor activities. It also gives the children a chance to improve personal living skills and social skills, it really is a memorable experience, one which creates fond memories for all involved. 

The total cost of the trip at the moment is unconfirmed, but would be in the region of £500-550.

The Calvert Trust prices have gone up this year, but I have requested money from various organisations to help keep the cost down. The cost will include the transport to and from school (coach), food, accommodation, staffing and activities which is amazing value for money.  

We are now changing the offer for pupils who receive free school meals. The cost of the trip will be subsidised for the first trip your child attends. Any additional trips that pupils attend after this, parents will be required to pay the full amount. Please note this includes any pupils who have attended any trips previously. 

A final price letter will be sent to all parents when confirmed and a payment plan will be available to help stagger payments once the total is confirmed.

We are looking to increase the amount of pupils we are taking to Devon and next year there are 48 places available and these will be allocated via a ballot draw.

If you are interested, please complete the slip below and return to the school by Friday 5th June 2026.

Yours sincerely,

Mr G Millard 

Trip Organiser

 

 

✂ -------------------------------------------------------------------------------------------------------------------------------------

REPLY-SLIP:  Residential trip on Monday 26th April 2027 - Friday 30th April 2027

I would like my child ___________________________________________________________(name) in 

______________________________(form) to attend the Devon Residential.

Signed:  _____________________________     Date:  _______________________

Please return to Mr Millard no later than Friday 5th June 2026

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Letter to Whole School - Harry Potter Day

Thursday 23rd April 2026

Dear Parents/Carers,                                                                                                          

 

Re:  Harry Potter Day – Celebrating Fantasy Fiction Storytelling  

        Friday 1st May 2026_Non-uniform Day___________________

At Meadow High School we like to find reasons to make life a little more interesting and indulge our love of books. This year is the National Year of Reading so there is even more reason to celebrate Harry Potter Day and the 25th anniversary of the amazing Harry Potter and Lord of the Rings films.

We are planning to enjoy the day all week!

• Friday 1st May come to school dressed as a favourite character from any fantasy fiction story.

    ALL WEEK visit our library to

• explore the books in our librarian’s choice display
• watch some of our favourite fantasy fiction films
• enjoy playing communication games, colouring, quizzes and puzzles

REMEMBER:  The Scholastic Book Fair will be running too. [see letter dated 15.04.26]  

Don’t worry if you’re not a Harry Potter fan, there are so many other stories in this genre to enjoy. Whether you are trying to train a dragon, on a quest to destroy the one ring, have travelled through your wardrobe to the enchanted world of Narnia or are caught up in the political game-playing in Westeros [Game of Thrones], school will be a place to rest on your journey on the 1^st of May!    

World of Work: OR come dressed as a writer, illustrator, film/book reviewer, model maker or CGI artist?  Whatever works for you, we hope you enjoy the day!

Yours faithfully,

Mrs. Sugden                                                 Mrs. Porter & Mr. Parker                                   Miss Gaafar & Mrs. Kennedy   
English & Communication Faculty         RI & Lead Teacher for Reading                     MHS Librarians     

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Letter to Year 10 - Trip to the Brompton Bicycle Factory

20 April 2026

Dear Parents and Carers,

Trip to Brompton Bicycle Factory - Monday 27th April 2026

As part of our World of Work learning programme, we are pleased to inform you that Year 10 students will be visiting the Brompton Bicycle Factory in Greenford.

This trip is designed to provide students with a valuable, first-hand insight into a real working environment. During the visit, students will have the opportunity to observe how the factory operates and take part in a range of engaging activities, helping them to better understand different roles and career pathways within the workplace.

Students will depart from school at 9:15am, travelling by school minibus, and will return at approximately 12:30pm.

If you have any questions, please do not hesitate to contact the school.

Yours sincerely

Mrs Perry
Job Coach Lead 

 

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Letter to selected pupils - Panathlon Football Festival

20th April 2026

Dear Parents/ Carers,

Panathlon Football Festival

Your child has been chosen to attend the Football Festival on Tuesday 21st April. The event will be taking place between 09:30 – 14:30 so no extra travel arrangements need to be made.

Pupils will need to bring a packed lunch on the day. If your child is entitled to a free school meal, then one can be provided.

 On the day your child should come into school in their PE kit with shin pads (if possible).

If you have any questions just let me know.

Kind regards,

Mr. Anstee
PE Faculty Lead

----------------                            Reply slip on the other side of this letter                           —-----------------   

REPLY SLIP: Panathlon Football Festival; please return to your Form Tutor.

I am aware that my child ……………………………………….…………….… medical needs/ medication has changed since the last time I notified the school

 

My child is bringing their own packed lunch.

 

My child has free school meals and would like a: tuna / cheese / egg sandwich (please circle).

 

 

	I  have attached medical documentation to help the school update their Risk Assessment
	Or…..
	I acknowledge that there are NO updates to report for my child …………………………………………….

 

My emergency contact details are     ______________________________________

 

Signed: __________________________       Print Name: __________________________

 

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Letter to selected pupils only- Exams Results

23 April 2026

Dear Parents and Carers,

Receiving your results for any external assessments, tests and examinations is a rites of passage moment for all young people.  Examination results day formally marks the end of one period of formal education and sets you up for the next few years.  It is important that this day is given the importance and recognition that it deserves and that young peoples’ achievements are celebrated.

This year, or the first time, Meadow High School would like to invite all students who are expecting results to come into school on results day to collect their results in person.  

On 20th August 2026, students who are collecting GCSE results or Entry Level Awards in English, Mathematics and Science are invited to come into school between 10am – midday. 

Senior Leaders and other key staff will be available to explain the results to students and parents and to discuss potential next steps for students on their education journey.  Above all else it enables us to celebrate the student’s achievements with them.  

I also extend the invitation to parents and carers, as it is important that you enjoy celebrating with your children and also have an opportunity to ask any questions of the staff.  Any results not collected by midday will be posted home to students as we have done in previous years.  

We will be talking to students in assemblies about the importance of collecting results in person and I hope this message will be reiterated at home.  I look forward to seeing you all on results day.  In the meantime, good luck to all students in the final steps of preparation.

Yours faithfully,

 

Graham Cunningham
Headteacher

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Letter to whole School - Book Fair

 

Wednesday 15th April 2026

Dear Parent/Carer,

 

As part of our celebrations for the National Year of Reading 2026, we are very excited to announce that from Monday 27th April to Friday 8th May we will be running a Scholastic Book Fair in our Library!

The Scholastic Book Fair is a pop-up celebration of reading that puts the very best books directly into your child’s hands, all while raising rewards to spend on free books and essential resources for our school. For every sale made, Meadow High School will receive FREE rewards that we can use for even more resources for our students.

 

To provide an opportunity for you to visit the Book Fair with your child, we will be hosting two parent coffee afternoons on

 

Tuesday 28th April  1.40pm - 2.40pm

 

Thursday 30th April 1.40pm - 2.40pm

 

You will be able to meet with other parents and also choose from the fantastic books on offer. We have made sure that there will be a wider selection of picture books this time. As previously, payment can be made via card, using a QR code we will provide at the fair.

If you would like to join us for one of the sessions, please complete the slip below and return as soon as possible. If you would like to collect your child at the end of the session please ensure you tick the relevant box.  Please note that there is no on-site parking - if there is a particular need, please contact your child’s form tutor.

If you have any questions, please contact our Librarian, Miss S Gaafar, on sgaafar@meadowhighschool.org.

Kind Regards,

 

Miss S Gaafar & Miss S Kennedy                                                       Anne Sugden
Librarians (Supporting and Delivering Learning)                          English & Communication Faculty Leader

___________________________________________________________________________________

Re: Scholastic Book Fair   Parents Coffee Afternoon Sessions 28.04.26 or 30.04.26

 

(   )    I would like to attend the Tuesday 28th April 1.45pm - 2.45pm session with my child.

(   )    I would like to attend the Thursday 30th April 1.45pm - 2.45pm session with my child.

(   )  I will be taking my child home with me at the end of the session.

 

Child’s Name: __________________________________________  Class: ____________________

 

Signed: _________________________________________________________________

 

PARENT/CARER NAME:  ___________________________________________________________

 

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Letter to Year 7 - Trip to Roald Dhal

Wednesday 15th April 2026

Dear Parent/Carer,

To support your child with their learning, we have arranged an educational trip to the Roald Dahl Museum on Tuesday 28th April as part of their studies in English.  This is a great opportunity for students to reinforce what they are learning about in their lessons.

We will be leaving school after registration at 9am and returning to school in time for transport.

Please provide your child with a healthy packed lunch.  If your child is entitled to a free school meal, a packed lunch can be provided for them.  Please indicate below if you would like a lunch arranged, along with sandwich choice.  We will travel on the minibus.

To cover the cost of the trip, we do  need to ask for a voluntary contribution of £10 which can be paid via Parent Pay. We have been fortunate enough to get this trip at a negotiated reduced rate and have also received some additional funding. However, without your financial assistance, we will be unable to run this trip and your contribution is greatly appreciated. 

As well as being an enjoyable day out, this trip will be an invaluable learning experience to support their English work.  Please complete the attached slip and return it as soon as possible.  If you have any queries, please feel free to contact me. We are asking the pupils to not bring any pocket money, as we will not have time to visit the gift shop.

Thank you in advance for your support.

Yours sincerely,

Miss Krupinska
Year 7 Tutor

...............................................................................................................................................................................................................................................................

 

Re:  Roald Dahl Museum on Tuesday 28th April 2026

 

I acknowledge that my child …………………………………………………………………………………………………..  will take part in this educational trip.

(  )    I will be providing my child with a healthy packed lunch on the day.

(  )    My child is entitled to a free lunch. Please provide one for them -   Cheese (  )      Tuna (  )      Egg (  )

(  )    I have given a contribution of £10 on Parent Pay.

 

Signed (Parent/Carer): ……………………………………………………………………....      Date …………………………………

 

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Spring Term 2026

Letter to all Post 16 Parents 

26 March 2026

Dear Parents and Carers,

I am writing to share with you the findings of some recent student voice we have conducted with all Post 16 students in both our pathways that focussed on student conduct and behaviour.   Regrettably, the feedback highlighted some concerns, with students commenting on the poor conduct and choices of a minority of their peers in lessons and in unstructured time.  

Students commented to us that some of their peers use unacceptable comments towards each other in lessons and in the Common Room at break and lunch time.  They also commented that in lessons students occasionally throw objects at each other and are on occasion rude to the teachers delivering lessons.  

Behaviour of this nature undermines our school values and goes against our code of conduct.  I have shared this feedback with staff and we will be working together in school to reiterate our expectations to all students and to come up with some changes to our approach towards behaviour that all staff will consistently apply.  These will relate to our expectation that all students arrive in school ready to learn, work hard in lessons and respect all members of the Meadow High School Community.  We will begin these changes after the Easter Break.

I am also requesting your support in reiterating this message to your child at home.  Please can you remind your child that they must be in lessons on time, equipped to learn.  They are to engage in the work set and complete it to the best of their ability.  Finally, they need to ensure that both their actions and words treat all members of our school with respect and dignity.

I very much see this as a temporary blip and I am sure we can resolve any underlying issues swiftly for the benefit of everyone.

Yours faithfully,
Graham Cunningham
Headteacher

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Letter to Whole School - SCERTS Parent Workshop

26th March 2026

Dear Parents/Carers,

Re:  SCERTS Workshop for Parents

Friday 17th April 2026 from 1:40pm – 2:40pm

At school we work with our students to develop a wide range of skills and knowledge to support them for life and learning.  This work includes social communication, emotional regulation and the use of transactional supports to help with this = SCERTS.   

The meeting on Friday 17th April is an opportunity for us to continue our home/school collaboration. In this session we will focus on

• regulation strategies to use at home [with Cherif]
• use of visuals to support regulation and transition [with Harpreet]

If you would like to join us, please email asugden@meadowhighschool.org or complete the slip below.  If emailing, please include the name of your child and their form group. If you would like to collect your child at the end of the session, please let us know so that we can inform their class team. 

Please note: We cannot offer parking on site unless you are a blue badge holder.

We look forward to seeing you then.   

Yours faithfully,

A. Sugden                                                        H. Bains                                                        C.  Larbaoui              

Lead Practitioner                                Highly Specialised Speech            Paediatric Occupational                                        

Re. SCERTS Workshop for Parents – Friday 17th April 2026 @ 1.40pm – 2.40pm. 

Please returns slips to Mrs. Sugden (care of MHS library) or email asugden@meadowhighschool.org

(   )  I would like to attend the above session. 

(   )  I will be collecting my child at the end of the session.

Student’s Name:__________________________________________________   Class: ______________

Parent/Carer:  ___________________________________     

Please PRINT name ___________________________________________________________

 

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Letter to selected pupils - transport meeting

26th March 2026 

Dear Parent/Carers,  

Thank you to all of you who have met either myself, Miss Bonner or Mrs O’Neill in the past two weeks to discuss your child moving to the Northwood Road campus in September 2026. I believe there are three meetings outstanding, so apologies if this letter is premature in your case, but thank you in advance. 

One of the biggest concerns raised by parents in relation to the move was concerns around transport. As a result, Mr. Cunningham and I have met the transport team to share the concerns.

Hillingdon Transport Service have agreed to come into school on 23rd April at 9.15am to do a question-and-answer parent coffee morning with parents whose young person is moving to the new site and is an existing student. This is a chance for you to speak face-to-face with the team and express any concerns you have. On this date, we will also have staff available to support you with applying for transport if you’re unsure how to do this or require assistance. 

I have put a reply slip on this letter just so that we can prepare accordingly for the appropriate number of parents, but all are welcome. If you are not a Hillingdon resident, this session may not be appropriate for you as it will be talking specifically about Hillingdon's transport services. 

When we met, the transport team confirmed that pupils who are already accessing Home to school transport via Hillingdon do not need to reapply. We have given the names of the young people who will be at the Northwood Road site directly to the transport team and they will reroute them without parents needing to do any further actions. Towards the end of the summer term, they will advise you of their new route number, pick up point and the relevant timings. 

For parents who have not previously used Hillingdon Home to school transport and have now become eligible or may wish to use the service for the first time, they have requested that you complete an application as soon as possible to assist them with planning the new routes. This can be done prior to the parent session, on the day or by the deadline they will share during the coffee morning. 

If you are a family who does not reside in the London borough of Hillingdon and use Home to school transport services, we have reached out to all the relevant teams. 

Ealing: have acknowledged the change of site for the two young people affected. They have requested that the parents reapply and let them know that from September 2026 the correct address for transport will be ‘Meadow High, Norwood Road campus, Northwood Road, Harefield, UB9 6ET’ and they will plan accordingly. These families do need to reapply. 

Slough: presently we have been unable to get in contact with Slough transport services. We believe this also affects two young people. I would encourage parents to please contact Slough transport and advise them of the change of campus, address above and in case of any difficulties please email me on awillis@meadowhighschool.org. I will continue to try and liaise with them as well. 

Harrow: presently this only affects one student who comes in an individual Taxi. I have advised them of the change of address but encouraged the family to also do so. 

If any parents, Hillingdon resident or otherwise require any assistance in relation to transport please do email me and I will endeavour to do my best to support you. 

Yours faithfully,
Miss Willis 
Deputy Head Teacher 
Meadow High School- Northwood Road

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REPLY-SLIP:  Parent Transport Session - please return to Miss Willis 

 

Name of Child: ……………………………………………………………………………………..…………….

(    ) I would like to attend the parent transport session

(    ) I am unable to attend the parent transport session

Signed: …………………..……………………………………….        Date: …………………..

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Letter to Class 7LD - Swimming

Monday 23rd March 2026

Dear Parents / Carers,

Re: Swimming Lessons for Year 7 students

Starting on Tuesday 14th April 2026 your child will be having their swimming lessons every Tuesday period 2 and 3, instead of PE.

These lessons are conducted off site and students will be taken there via school mini bus. Swimming lessons will be taken by a teacher from Meadow who is qualified to teach swimming lessons. They will run until the end of the academic year in July 2026.

These lessons are designed to promote independence as well as develop swimming skills, therefore, I ask that parents do not plan to meet school groups at the pool for any reason.

 If you have a concern or a question then please do contact me at school to discuss it further.

They will need to bring:

• Swimming trunks / costume (no bikinis)
• A towel
• Goggles if required

Yours Sincerely,
Ms C Sojka
Swim Teacher

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Letter to Class 8AN - Swimming

Monday 23rd March 2026

Dear Parents / Carers,

Re: Swimming Lessons for Year 8 students

Starting on Thursday the 16th April 2026, your child will be having their swimming lessons on a Thursday period 4 and 5, instead of PE. They will not need their PE kit but will need their swimming kit. These lessons are conducted off site and students will be transported there via school mini bus.

These lessons will run until May half term.

These lessons are designed to promote independence as well as develop swimming skills, therefore, I ask that parents do not plan to meet school groups at the pool for any reason. If you have a concern or a question then please do contact me at school to discuss it further.

They will need to bring:

• Swimming trunks / costume (no bikinis)
• A towel
• Goggles if required

If you have any queries, please do not hesitate to contact me at school.

Yours Sincerely,

Ms C Sojka
Swim Teacher

 

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Letter to Whole School - End of Term Free Brunch

20 March 2026

Dear Parents/Carers,

End of Term Brunch

We are pleased to announce we will be providing all pupils, free of charge, a Brunch on the last day of term, Friday 27th March 2026.  This will consist of Bacon, Sausage, Chips and Beans (vegetarian option available; Quorn sausages).

The Brunch will commence from 11.15am onwards and will replace the normal lunch arrangements.  Breakfast Club will run as normal.

If your child does not want the Brunch, we will not be providing alternative dinner arrangements, so please provide your child with a healthy packed lunch on this day.

We are asking pupils to make their choice, as normal, on the day during morning registration.

Yours sincerely,

Mr G Cunningham
Headteacher

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Letter to Year 14s - Wize Up Consent for Photography and Filming 

 

Monday 16th March 2026

Dear Parent/Carer,

WizeUp Financial Education has been delivering a series of financial education sessions at Meadow High. As the programme comes to an end, WizeUp would like to arrange for a photographer to attend the final session on Thursday 19 March 2026.

The purpose of the photographs is to help WizeUp promote their work and encourage other SEND schools to take part in similar financial education programmes. Photographs may be used in promotional materials such as reports, presentations, websites, or social media.

If you are happy for your young person to be included in these photographs, please complete and return the attached consent form.

Please ensure the consent form is returned to Mrs Tudor by Wednesday 18 March 2026.

If you have any questions or would like further information, please do not hesitate to contact the school.

Thank you for your support.

Kind regards,

Mrs J Tudor

Vocational Faculty Lead

                                                                                                                                                                       

REPLY-SLIP:  WizeUp – Photograph Consent – please return to Mrs Tudor by Wednesday 18 March

I am the parent/carer of the child                                                       and:

☐ I give consent for their images and/or recordings to be used as described in this letter

☐ I do NOT give consent for their images and/or recordings to be used.

Signature of Parent/Carer: ____________________________________

Print name: ______________________________________________________

Date: __________________

 

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Wize Up - Consent for Filming & Photography Consent Form

Photography and Filming Consent Form: WizeUp Financial Education

Participant details

Full name: _______________________________________________________

School name: __________________________________________________________________________

Email: ___________________________________________________________

Telephone: _______________________________________________________

How images and recordings may be used

The organisation may use photographs, video and audio recordings of you for the following purposes (tick all that you agree to or all of the above):

• ☐ Printed publicity materials (e.g. leaflets, posters, reports)
• ☐ Organisation websites and blogs
• ☐ Social media channels
• ☐ Press and media (print, online, radio, TV)
• ☐ Presentations, training and educational materials
• ☐ Internal communications (e.g. newsletters, reports)
• ☐ All of the above

Images and recordings may be:

• Edited, cropped or combined with other images, text and graphics.
• Stored securely in digital and/or print format for up to 10 years, after which they will be deleted or anonymised where practicable.

Data protection and your rights

• Your images and recordings are treated as personal data and will be handled in line with data protection law (including UK GDPR and the Data Protection Act 2018).
• You can withdraw your consent at any time by contacting michael.flack@wizeupfinancialeducation.co.uk along with a headshot. This will not affect the lawfulness of any use made before you withdrew consent.
• If you withdraw consent, the organisation will stop using your images in new materials and will remove them from its own websites and social media where reasonably possible.

Consent

I am the parent/guardian of the child named above and:

☐ I give consent for their images and/or recordings to be used as described in this form.

☐ I do NOT give consent for their images and/or recordings to be used.

Signature of parent/guardian: ____________________________________

Print name: ______________________________________________________

Relationship to child: ___________________________________________

Date: ____________________________________________________________

Child’s signature (if appropriate): _______________________________

 

 

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Letter to Whole School - Parents Evening

Parents Evening

Thursday 16th April 2026

4pm - 7pm

 

We would like to invite you and your child to attend our Parents Evening on Thursday 16 April 2026. This is an important evening and provides you with an opportunity to speak to your child’s form tutor and subject teachers. 

We will be making appointments for you to meet with your child’s subject teachers, please can we ask that you let us know your preferred time slot below and tick any teachers you would like to see and return the attached reply-slip to school as soon as possible. Your child’s Form Tutor will then send home your allocated appointments within your chosen slot.

Thank you.

Michelle Taylor                                         Amy Willis
Deputy Headteacher PW2                Deputy headteacher PW1

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

REPLY-SLIP:  Parents Evening – Thursday 16 April 2026

Pupil Name: ________________________        Class: ___________

 

	I am unable to attend
	I am able to attend and would like appointments during the following time slot and with the teachers ticked

 

	4:00-5:00
	5:00-6:00
	6:00-7:00

 

Subject	TEACHER	PARENT/CARER Please  tick P	Allocated Appointment Time

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Signed ______________________________ (Parent / Carer)

 

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Letter to Whole School - Home Reading Support Meeting

10th March 2026

Dear Parents/Carers,

Re:  Home Reading Support Meeting

Friday 13th March 2026 from 1:40pm – 2:40pm

We know how important reading skills are for life and learning and therefore school and home working as a team to build a life-long love of reading is always the goal.  We also know that encouraing reading at home can sometimes be a bit of an uphill battle. 

This meeting is an opportunity to find out more. We will focus on

• key information about our Reading Intervention programmes
• phonics refresher training (letter sounds and blending)
• ideas to support reading at home
• an opportunity to meet other parents/explore our library

If you would like to join us, please email  asugden@meadowhighschool.org or complete the slip below.  If emailing, please include the name of your child and their form group. If you would like to collect your child at the end of the session, please let us know so that we can inform their class team. 

Please note: We cannot offer parking on site unless you are a blue badge holder.

We look forward to seeing you then.    

Yours faithfully,

 

Mrs. Sugden                                         Mrs. Porter                                              Mr. Parker           
Lead Practitioner                                Reading Intervention Pathway 2       Reading Intervention Pathway 1
English & Communication
Faculty Leader       

Re. Home Reading Support Meeting – Friday 13th March 2026 @ 1.40pm – 2.40pm. 

Please returns slips to Mrs. Sugden (care of MHS library) or email asugden@meadowhighschool.org

 

(  )  I would like to attend the above session. 

(  )  I will be collecting my child at the end of the session.

 

Student’s Name: __________________________________________________   Class: ______________

 

Parent/Carer:  ____________________________________     

 

Please PRINT name: _______________________________

 

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Letter to selected pupils - Pantathlon Football Festival

9th March 2026

Dear Parents/ Carers,

Panathlon Football Festival

Your child has been chosen to attend the Football Festival on Tuesday 10th March. The event will be taking place between 09:30 – 14:00 so no extra travel arrangements need to be made. Pupils will need to bring a packed lunch on the day. On the day your child should come into school in their PE kit with shin pads (if possible).

If you have any questions just let me know.

Kind regards,

Mr. Anstee
PE Faculty Lead

 

-----------------                            Reply slip on the other side of this letter                           -----------------   

 

_____________________________________________________________________________________REPLY SLIP: Career’s Week; Brentford FC: please return to your Form Tutor.

 

I am aware that my child ……………………………………….……………..…….… medical needs/ medication has changed since the last time I notified the school

 

 

My child is bringing their own packed lunch.

 

 

My child has free school meals and would like a: tuna/cheese/egg sandwich (please circle).

 

 

	I  have attached medical documentation to help the school update their Risk Assessment
	Or…..
	I acknowledge that there are NO updates to report for my child …………………………………………….

 

 

My emergency contact details are     ______________________________________

 

Signed: __________________________       Print Name: __________________________

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Letter to Whole School - Information Meeting with Parents

3 March 2026

Dear Parents and Carers

I am excited to announce that we are beginning the process of preparing our move towards ‘One School, Two Sites’ from September 2026.  We have been informed by the construction company, Graham, that the building is running to schedule and is likely to be handed over to us in the summer break ready for students and staff in September.

Engagement with parents is a key element in ensuring that the move is successful and I would like to invite you to attend an information evening at Royal Lane, so I can share our plans for the move with you.  Initially I will be running two workshops on:

Wednesday 11th March at 5pm

Thursday 12th March at 9.30am

Both sessions will be held in the Main Hall at Royal Lane.

At these sessions we will share with you information about the following aspects of the move:

1) This vision for what One School, Two Sites will look like 

2) The timeline for completion of the building

3) The timeline for moving from Royal Lane to Northwood Road

4) The criteria by which we have identified students who will be moving to Northwood Road & those remaining at Royal Lane

5) How we will engage with individual families whose child will be moving to Northwood Road

6) Details of further engagement events

I look forward to seeing you at one of the two events.  Due to space in the hall and the focus of the sessions, they are designed for parents only.  We will be working with students about the move in a different way, during the school days ahead.

Yours faithfully

Graham Cunningham
Headteacher

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Lettet to All Pathway 1 - Eid Celebrations

3rd March 2026

Dear Parents/Carers, 

On 25th March 2026, Pathway 1 are hosting an Eid Celebration Afternoon as part of Religious Education within Theme learning and PSHCE. 

In order to successfully immerse in the learning, we would like to invite parents/carers to join us for a feast and games to celebrate Eid together.  The past two years events have been a great success with families being able to meet teachers, other parents and pupils. There has been delicious food on offer from families and staff, so once again we are requesting for pupils/families to bring in food for the celebration, either homemade or bought. Please note foods must be nut-free and anything homemade requires an accompanying full list of ingredients.

Please return the reply slip confirming attendance and if you wish to take your child home with you afterwards.  You are welcome to take photos of your own child, but please do not take photos of other children or include these in any social media posts.

Please note that: Parking is not allowed in the school car park.  

There is space for dropping off food. Cars must then be parked offsite.  

Please arrive at 1.45 ready for the Eid Celebration. The event will finish promptly at 2.40.

One of the activities planned for the event is the application of Mehndi on the pupils’ hands.

Mehndi application is a traditional and culturally significant practice during Eid festivities. It’s an opportunity for our students to engage with and celebrate cultural diversity within our school community.

The Mehndi paste we will be using is safe and made from natural ingredients. However, we understand that some parents may have concerns if their child has allergies.

We hope you can join us. Any questions please email fbonnar@meadowhighschool.org.

Many thanks,
F Bonnar 

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Reply Slip – Pathway 1 Eid Celebration Afternoon – please return to F Bonnar 

Pupils name: ____________________________       Class:_______________

Please tick correct box: 

	I will be attending the Eid Celebration Afternoon on 25th March 2026 and my child will go home as normal.
	I will be attending the Eid Celebration Afternoon on 25th March 2026 and will take my child home at 2.40pm.
	Unfortunately, I cannot attend.

I give permission for my child named above to have henna/mehndi applied to their hands   

Yes or No (please circle) 

Signed (Parent/Carer): ______________________________________________________

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Letter to Pathway 2 - Eid Celebrations

2nd March 2026

Dear Parents/Carers, 

On 24th March 2026, we are hosting an Eid Celebration Afternoon as part of Religious Education. 

In order to successfully immerse in the learning, we would like to invite parents/carers to join us for a feast and games to celebrate Eid together.  The Celebration Afternoon has been previously organised in Pathway 1 and has been a great success with families being able to meet teachers, other parents and pupils. Families and staff have generously provided delicious food in the past, so we are inviting pupils and their families to contribute to the celebration by bringing food, either homemade or purchased. Please note foods must be nut-free and anything homemade will require an accompanying full list of ingredients.

Please return the reply-slip confirming attendance and if you wish to take your child home with you afterwards.  You are welcome to take photos of your own child, but please do not take photos of other children or include these in any social media posts.

Please note that: Parking is not allowed in the school car park.  

There is space for dropping off food. Cars must then be parked offsite.  

Please arrive at 1.45pm ready for the Eid Celebration. The event will finish promptly at 2.45.

One of the activities planned for the event is the application of Mehndi on the pupils’ hands.

Mehndi application is a traditional and culturally significant practice during Eid festivities. It’s an opportunity for our students to engage with and celebrate cultural diversity within our school community.

The Mehndi paste we will be using is safe and made from natural ingredients. However, we understand that some parents may have concerns about their child participating in this activity, particularly if their child has allergies.

We hope you can join us. Any questions please email lcarter@meadowhighschool.org or afabisch@meadowhighschool.org.

Many thanks,
L Carter / A Fabisch 

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Reply Slip – Pathway 2 Eid Celebration Afternoon – please return to A Fabisch/ L Carter  

Pupils name: ____________________________       Class:_______________

Please tick correct box: 

	I will be attending the Eid Celebration Afternoon on 24th March 2026 and my child will go home as normal.
	I will be attending the Eid Celebration Afternoon on 24th March 2026 and will take my child home at 2.45pm.
	I will bring food on 24th March 2026.
	Unfortunately, I cannot attend.
	I give permission for my child named above to have henna/mehndi applied to their hands    Yes or No (please circle)

 

Signed (Parent/Carer): ______________________________________________________

 

 

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Letter to Whole School - World Book Day

Dear Parents/Carers,  

Re:  World Book Day & Careers Week:  Monday 2nd – Friday 6th March 2026

Curriculum link Humanities Faculty – Exploring Our Local History + Celebrating MHS 60th Anniversary

World Book Day and Careers Week is nearly here! As always, we use this as a fun way to promote core literacy and communication skills as well as build links with to life beyond school.  This year is the National Literacy Trust’s Year of Reading which makes this even more special. It is also worth remembering that World Book Day is celebrated in over 100 countries.

To support our students in building the skills and knowledge needed for life beyond Meadow, we are teaming up with the Humanities Faculty to focus on exploring our local history and celebrating Meadow High School’s 60th anniversary year.  We have a wide range of events planned to ensure that all students have an opportunity to gain knowledge of their local area and build awareness of the world of work including discussing their aspirations for the future. During the week students will

• take part in a competition – Find the most interesting fact about your local area [ask parents/ carers to use their knowledge or research information] – Great prizes to be won!
• take part in a range of job or history/geography related activities with some very special visitors from the world of work  
• visit our library to add to our local history VERY big book and pop by at lunchtime to hear staff reading some favourite stories [check out our YouTube channel, Meadow High School Hello, too!]
• join in special assemblies and collect the World Book Day book they have chosen
• take part in a non-uniform day on Thursday 5^th March – the theme this year is Reading for Pleasure so come dressed as a favourite character from a story or for a job they are interested in.
• AND a special event is happening on Friday – weather permitting [so keep your fingers crossed for us!]       

We hope that the students all have a fantastic week!

Yours faithfully,

Mrs. Sugden                Mrs. Tudor                   Mrs. Kennedy + Miss Gaafar        Mrs Musk
on behalf of the          on behalf of the          MHS Librarian                                on behalf of the
English &                     Vocational Faculty     Supporting & Delivering                Humanities Faculty
Communication                                                Learning
Faculty                   

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Letter to Whole School - Red Nose Day

24 February 2026

Dear Parent/Carer,

 

On Friday 20th March 2026, we will be celebrating Red Nose Day! 

Staff and students will be swapping roles that day, your child is invited to come into school wearing a non-uniform (dressed like a smart teacher) on that day and staff will be coming in school uniform!    Pupils will be learning about Comic Relief during the week in assemblies and lessons. 

We will be hosting a bake sale at breaktime so please send your child in with change on the day.

To take part, we kindly ask for a 50p donation, which can be paid:

• In cash on the day handed in to the class team / reception, or
• Via Parent Pay 

If you have any questions, please contact Mrs Mistry via the school office.

Kind Regards, 

Mrs A Mistry
AHT Workforce Development

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Letter to selected Pathway 1 students - Acceptance - Bronze Duke of Edinburgh Award Expedition

24th February 2026 

Dear Parents/Carers,

Following your expressed interest, I am pleased to confirm that your young person has been given a place for a 2-day, 1 night expedition as part of their Bronze Duke of Edinburgh Award. The dates for this are confirmed as Thursday 25th - Friday 26th June 2026. 

Please note this is separate from the Centre Parcs Residential occurring in May 2026.  This is a Duke of Edinburgh Expedition. 

To remind you, the expedition will occur at Rickmansworth Canoe Sports Trust for two days undertaking water sports, including canoeing, kayaking and paddle boarding (pupils do not need to be able to swim).  Pupils will then ‘camp’ (in the classroom/school field) on the Thursday night.  They will also be cooking their own food for dinner on the Thursday evening (if needed food can be supplied from home).  

We will be sending out medical forms and a “kit list” in due course. 

If you have any questions or concerns, please contact jevans@meadowhighschool.org 

Many thanks,
Jennie Evans 
Class Teacher and PSHCE lead  

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Letter to Class KS - Educational Visit to Airport Bowl

23 February 2026

Dear Parents and Carers,

24th March 2026 – Educational Visit to Airport Bowl – Social Skills Practice

We are excited to inform you that on Tuesday 24th March 2026, the class will be going on an educational visit to Airport Bowl in Harlington. We will be travelling to and from Airport Bowl by school minibus. This trip is designed to support the development of important social skills, including:

●          Working together as a team

●          Taking turns

●          Positively encouraging and supporting their peers in a real-life situation

As part of the experience, pupils will also have the opportunity to order and purchase a snack, helping them to practise communication and money-handling skills in a practical, everyday context.

What pupils will need:

●          £10 in a purse/wallet or envelope to cover the cost of a drink and snack - they will bring any change home with them.

 (You can view the value menu here: https://www.airport-bowl.com/barcelos-flame-grilled-chicken/#OUR_MENU )

We will be back in school for lunch time, so they will still need to order a lunch from the school or bring in a packed lunch as usual.

Cost of the Trip:

●          The estimated cost of the visit is £3, which covers one game of bowling.

●          Voluntary contributions towards the cost of the trip would be greatly appreciated.

Thank you for your continued support. We look forward to a fun, practical, and enriching experience for all pupils!

Kind regards,

The KS Class Team

..................................................................................................................................................................

REPLY-SLIP – KS Class Visit to Airport Bowl

Consent Form      

I _____________________________________ give/do not give my consent for

______________________ to attend the trip to Airport Bowl on 24th March 2026

I will/will not pay a voluntary contribution towards the cost of this trip by the parent pay app

I will/will not give my child £10 to purchase a drink and snack

Signed (Parent/Carer): __________________________________________

 

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Letter to Pathway 1 KS4 - Trip to Whipsnade Zoo

Tuesday 16th March 2026

 Dear Parents/Carers,

Trip to Whipsnade Zoo - Tuesday 21st April 2026

We are pleased to inform you that we will be taking the pupils in Key Stage 4 on an educational visit to Whipsnade Zoo.

This trip links directly to our current learning in science, where pupils are exploring different animal groups, including mammals, reptiles, birds and amphibians. During the visit, pupils will learn about the characteristics of these groups, their habitats, diets and how their needs are met both in the wild and within a zoo environment. The experience will provide valuable opportunities to see animals up close and deepen their understanding of classification, adaptation and conservation.

We will be leaving school straight after registration and returning to school at 2:45pm in time for normal transport home.  

Students are required to wear school uniform. Please ensure that your young person has sensible footwear and a coat with them.

Students will need to bring their own healthy packed lunch, if your child is entitled to a free school meal, we can provide lunch, please indicate below with sandwich choice. 

In order to cover the cost of transport and entry, we are asking for a voluntary contribution of £13.50 per pupil. While no child will be excluded if a contribution is not made, please be aware that the trip may not be able to go ahead if insufficient contributions are received. If you have any concerns regarding payment, please contact your child Form Tutor.

We hope that your child will be able to take part in this trip, as it is designed to support the learning that takes place in the classroom. Please complete the attached slip and return it as soon as possible. 

Kind Regards,
Mrs Majidi

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Reply-Slip: Trip to Whipsnade Zoo on Tuesday 21st April – please return to Mrs Majidi 

I am aware that my child…………………………………………………………………………. has a trip to Whipsnade Zoo on the stated date

(  ) I have made the £13.50 Voluntary contribution via Parent Pay

(  ) I will be providing my child with a healthy packed lunch.

(  ) My child is entitled to a free school meal.

     Please specify the sandwich filling below 

     Egg mayonnaise (   )    Tuna mayonnaise (    )     Cheese (    )

Signed (Parent/Carer): ………………………………………………...   Date: ……………………

 

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Letter to Pathway 1 - Centreparks Residential Trip Meeting

12th February 2026

Dear Parent/Carer, 

Pathway 1 Residential trip to Center Parcs - Parent meeting

I am writing to invite you to a Center Parcs meeting for parents. To allow all parents the opportunity to attend I have decided to hold this meeting virtually on Tuesday 3rd March at 5pm. It will take place on google meets and a calendar invite will be sent to your email address with the link to attend.

This meeting will allow me to provide you with all the information you need for the trip, as well as answer any questions you may have. 

If you have any further questions after the meeting that you wish to discuss privately, please do not hesitate to contact me on mparker@meadowhighschool.org or on 01895 443310. 

Please fill in the below reply slip including your email address and return to me by Friday 27th February.

Best wishes to you all, 

Mr Matthew Parker   
Trip leader                                                               

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Letter to selected students - Taster Driving Sessions

Monday 9th February 2026

Dear Parents/Carers,

We are delighted to let you know that on Monday 2nd March 2026 a certified driving school will be partnering with us to offer taster driving lessons to eligible students here at Meadow High School.  As this is risk assessed by the company and by us, and is on our property, students do not need to have a driver's license to access this opportunity. 

This exciting programme gives students the chance to get behind the wheel of a real vehicle and experience professional driving instruction in a safe, supportive and structured environment. Each taster session will last 15 minutes and will be delivered by a fully qualified driving instructor during the school day.

This is a trial initiative, so places are limited for this first round and will be allocated on a first come, first served basis. If the programme proves successful, we hope to build on this opportunity in the future as part of our wider Life Skills Curriculum.

This is an exciting opportunity for students to be introduced to driving and take their first step towards this important life skill.

Parental consent is required before any student can take part. If you would like your child to participate, please complete the reply slip below. Students who have secured a place will be informed by Friday 27th February.

Kind regards,

Mrs J Tudor
Vocational Faculty Leader/Teacher  

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Letter to Whole School - Mental Health Week

2nd February 2026

Dear Parents and Carers,

Meadow High School will be recognising Children’s Mental Health Week by taking part in the Shine Bright, Wear Bright non-uniform day on Thursday 12th February 2026.

On this day, pupils are invited to wear their favourite colour or outfit to express how they are feeling. This can be as simple or as creative as they like. Shine Bright, Wear Bright is an opportunity to encourage self expression and celebrate a diverse range of emotions.

Throughout the week, pupils will be learning about mental health during assemblies and PSHCE lessons. This will provide an opportunity for everyone to be open, learn more, and help raise positive awareness within our school community.

If you would like to support this fundraising event, donations can be made directly via the CHUMS Charity website: https://chumscharity.org/sbwb26/

Thank you for your continued support.

Yours sincerely,
Mrs A Mistry
AHT Workforce Development

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Letter to Whole School - Coffee Morning with Headteacher

2 February 2026

Dear Parents/Carers,        

Parent/Carer Coffee Morning with Headteacher  

We would like to invite parents and carers to two further coffee mornings, where you will have the opportunity to meet with our Headteacher to hear about feedback from our peer review and updates on our plans for two sites.  

We are offering two sessions, which will be hosted in the small dining room:

Wednesday 25th February 2026:  9am – 10am

Wednesday 22nd April 2026: 9am – 10am

Please indicate on the reply-slip what session you would like to attend; please can we ask that no children attend. 

Please note that car parking is extremely limited.

We look forward to seeing you.

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REPLY-SLIP:  Parent/Carer Coffee Morning with Headteacher – please return to office

Child’s Name:  ____________________________________  Class:   _____________

 

I will be attending the following session (please tick):

 

	Wednesday 25th February 2026:  09.00 – 10.00am
	Wednesday 22nd April 2026:  09.00 – 10.00am

 

Signed (Parent/Carer):   ___________________________________ 

 

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Letter to Whole School - Ramadan Arrangements

26 January 2026

Dear Parents and Carers,

As Ramadan approaches, we would like to share the arrangements we will have in place to support students who are observing the month of fasting.

We are keen to ensure that all students feel respected, supported, and able to engage positively with school life during this important period.

Prayer and Reflection

• We will provide staffed rooms for students who wish to pray during the school day. These spaces will be separated by gender, but will be mixed aged.
• In addition, there will be staffed rooms available for students who are fasting and would like a quiet place to rest or relax. These spaces will be mixed gender and age.
• We will have prayer mats for students to use, these will be shared. 
• We will also have copies of the Quran provided including simple print for young learners.

Lessons and Wellbeing

Students will be encouraged to attend all lessons as normal. However, we recognise that fasting can be challenging, particularly during physical or practical lessons. Students will be supported to take short breaks where required, and staff will be mindful of their wellbeing throughout the day.

Thank you for your continued support, and we wish all families observing Ramadan a peaceful and meaningful month. We are planning to celebrate Eid with parents and carers this year across both pathways, so please keep an eye out for information in due course. 

Kind regards,
Michelle Taylor / Anju Mistry 
Senior Leaders

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Letter to Year 12 and 13 - SEND Careers Fayre

20 January 2026

Dear Parents and Carers,

Hillingdon Joint SEND Careers Fair

Date: Thursday 12 February 2026
Time: 11:00am – 2:00pm
 Venue: Hewens College, Hewens Road, Hayes, UB4 8J

Years 12 and 13 pupils at Meadow have been invited to attend the Hillingdon Joint SEND Careers Fair on Thursday 12th February 2026. This event provides a valuable opportunity for pupils and their parents/carers to explore a wide range of post-Meadow options and to discuss future pathways together.

We strongly encourage parents/carers to accompany their young person to the event so that you can jointly review and discuss the opportunities available.

Please complete and return the form below to confirm whether you will be taking your young person to the Careers Fair on 12 February. Pupils who attend the event will not be required to attend school on that day, and their absence will be authorised.

If you are unable to accompany your young person, the school may be able to transport pupils to the event via public transport. While this will still provide a valuable experience for the pupils, it will not give parents or carers the opportunity to view the options themselves or discuss them directly at the event. 

Whether attending with family or as part of the school group, pupils will need to bring a packed lunch. Light refreshments, including tea, coffee, cakes, and biscuits, will be provided at the venue.

Should you have any questions, please do not hesitate to myself Pathway 1 pupils or Aggie Fabisch Pathway 2 pupils. 

Yours sincerely,

Faye Bonnar
Assistant Headteacher, Pathway 1 Curriculum 

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Letter to selected pupils - PW2 Residential Trip to Devon - Parent Meeting

15th January 2026

Dear Parents/Carers,

Residential Trip to Devon Monday 20th April - Friday 24th April 2026.
Parents Information Meeting:  Thursday 10th February 2026

The purpose of this meeting is to provide you with important information regarding the trip. It will also give you the opportunity to ask any questions/raise any concerns that you may have.

The meeting will begin at 4:00pm promptly so please arrive in plenty of time. We will start with a short welcome and presentation, explaining all the arrangements for the day of departure and arrival back at school. There will be an opportunity for you to ask questions and meet some of the staff who will be attending the trip.

Parents/Carers of children, who have attended this trip before, are welcome and recommended to attend this meeting just in case of any changes from previous trips. 

If you need your child to remain at school and not go on transport and be supervised until 4pm please indicate this on the reply slip below.

Kind regards,

Mr Millard
Trip Leader

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REPLY-SLIP: Parent Information Meeting for the Devon Trip - Thursday 10th February 2026
please return to Mr Millard

Name of Child: __________________________________________ Form class: ________

Names of people attending: _____________________________________________________________

[   ] My child will need to be supervised between 3pm and 4pm on the day of the meeting.

[   ] I / we will be attending the meeting on Thursday 10th February at 4:00pm.

[  ] I /we are unable to attend and would appreciate the pack being sent home with my child.

Signed (Parent/Carer):  ________________________________________

 

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Letter to selected pupils - Jack Petchey Awards Evening

20th January 2025

Dear Parents/Carers. 

The Jack Petchey Achievement Awards Presentation Evening will take place at Cineworld South Ruislip, on Thursday 23rd April 2026 7.30pm – 9.30pm. 

This is a prestigious borough wide event, where all the Award Achievers from the last 12 months, along with their families and members of school staff, are commended for their contributions and efforts for which they received this award.  Award winners will be called onto the stage to receive a boxed medallion and have their photo taken with the rest of the achievers from Meadow High School.

Entry to the event is strictly ticket only and you will be asked to provide tickets at the door of the venue. Please indicate below whether you can attend and how many tickets you require (award winner plus max 2 guests).  

If you have any questions, please do not hesitate to contact me at school.

Yours sincerely

Maxine Newman 
Jack Petchey Co-ordinator

…………………………………………………………………………………………………………………………………………….…………………

Reply Slip: Jack Petchey Foundation Presentation Evening – please return to Maxine Newman 

 

Award winner – 

 

[   ]   We are unable to attend                            [   ]  Yes, we are able to attend 

 

We require …………  Tickets (max 2 guests to attend plus the Award winner)

 

Signed (Parent/Carer): ___________________________________

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Letter to selected pupils - U16s Middlesex FA Tournament

19th January 2026

Dear Parents / Carers,

U16’s Middlesex FA Tournament

Your child has been chosen to attend the U16’s Football Event on Wednesday 21st January. The event will be taking place between 09:30 – 12:40 so no extra travel arrangements need to be made. Pupils will also be back for lunch on time. On the day your child should come into school in their PE kit with shin pads.

If you have any questions just let me know.

Kind regards,

Mr. Anstee
PE Faculty Lead

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Letter to Whole School from the Headteacher

14 January 2026

Dear Parents/Carers,

Welcome back to the new term.  I wanted to write you, as I did in the Autumn Term, to share with you our focus for the term ahead.  As you are well aware our main priority is to plan and prepare for the opening of our second site at Northwood Road from September 2026.  This will involve a major review of our student grouping and our curriculum, including independent learning, as we move towards the site being opened.  I will keep you informed of developments as the building evolves.

Away from this significant project we will also be focusing on getting the basics right.  It is important that students adopt small habits in school that they can apply to their life away from Meadow High School now and in the future.  These basics are summarised in 4 simple statements

• Be Present
• Be Smart
• Be Hard Working
• Be Kind

In the Autumn Term we did a lot of work with students and training with staff to unpick what we mean by these statements and how we can support students in achieving them.  We have shared them with students in assemblies this week and we will be prioritising them in the weeks ahead. I want to share them with you at the start of this term so you can reinforce them at home.

Being present means arriving in school and to lessons on time, every day.  Being smart means adhering to the correct dress code and not being a screen addict.  Every so often it is good to look up and engage in the world around us. Working hard and applying yourself is expected in every aspect of school life and being kind is important in order to grow as a community and as an individual.

We will be recognising students who demonstrate they are meeting these four fundamentals through letters from me and Valued Behaviour Notes home.  We will also be reinforcing our processes for students who need support in meeting our high expectations.  These will always be based on strong positive relationships, but will involve periods of reflection for students and restorative conversations where necessary.  We have developed scripts to support staff and students in these processes as well as using corridor passes when students need to be away from their classrooms to reset and regulate.

All of these ideas stem from your feedback in the first term.  You shared your views through the survey and the drop-in sessions many of you attended.  I hope this letter and our actions demonstrate we will always listen and act upon stakeholder views.

I wish you well for the term ahead.

Yours sincerely,

Mr Cunningham
Headteacher

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Letter to Class 6MS - Press Trip

Friday 9^th January 2026

Dear Parents/Carers,

To support your child with their learning, we have arranged an educational visit to Press Breakfast Café in Hillingdon on Friday 16^th January, as part of their studies in Personal Development

We will be leaving school at 9.30 and returning to school at 12.00. We will be travelling by minibus, which will be driven by MIDAS (qualified) trained drivers, first aiders will also accompany us.

Each student has chosen their own option they would like to purchase from the Café. The school have a budget of £7 per student to contribute towards their item. Please see your child’s individualized letter for the additional contribution.

We hope that your child will be able to take part in this trip, as it is designed to support the learning that takes places in the lesson and promotes independence in life skills. Please send students in with cash on or before Friday. If you have any enquiries, please feel free to contact Miss Taylor.

Yours sincerely,

Miss Taylor
Assistant Head Teacher

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Letter to Whole School - New Report Template

Dear Parent/Carer,

New report template - Spring term

At Meadow High School we are trialling a new report template for the Spring term. Please see the following information below and an example of what the report will look like. The new report will be sent home the week commencing Monday 9th March 2026. 

To ensure that our reports are clear and supportive of your child’s learning journey, we have introduced a consistent set of descriptors across key areas. These descriptors are designed to give you a broad picture of how your child is progressing both academically and personally.

Understanding the Report Template

Your child’s report will include teacher judgements in the following areas:

• Attendance – How consistently your child is attending school and engaging with the learning environment.
   
• Attitude – Your child’s general approach to learning, including motivation, effort, and perseverance.
   
• Engagement – How your child participates in lessons, contributes to discussions, and focuses on tasks.
   
• Knowledge and Skills – Your child’s understanding of subject content and their ability to apply what they’ve learned.
   

Each of these areas is assessed using one of four developmental levels:

 

⭐ Assessment Level Descriptors

Level	What it means
Emerging	Your child is starting to develop in this area and is building the foundations for future progress. With support and encouragement, they are beginning to make positive steps.
Developing	Your child is showing growing confidence and consistency. They are engaging more regularly and starting to apply skills more independently.
Secure	Your child has reached a good level of understanding or behaviour in this area. They are able to work with confidence and consistency across different contexts.
Generalising	Your child is confidently applying their learning in a wide range of situations. They show leadership, initiative, and a strong level of independence in this area.

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This system allows us to recognise not only academic achievement, but also the personal qualities and behaviours that contribute to a successful learning experience.

We encourage you to talk through the report with your child, celebrate their progress, and reflect on any areas where further growth can be supported.

You will have the opportunity to discuss this with the subject teacher on Parents Evening on Tuesday 17th March 2026.

Thank you for your continued support in helping every child thrive.

Yours sincerely,

G Millard
EFL Lead

Attachment: New Report Template

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Letter to Class 6SR - Class Changes

6th January 2026

Dear Parents/Carers,

I am writing to inform you that your child’s class teacher remains absent at this time. While there is a possibility that they may return to work within the next three weeks, this is currently uncertain. As a result, we need to make some small, temporary adjustments to your child’s timetable to ensure continuity of learning and appropriate support.

During registration time, your child will join the class they were with during the final week of last term. For the remainder of the day, they will follow a slightly adapted timetable, which is attached to this letter for your reference.

We have already spoken with the children to explain the changes and to provide reassurance. Staff will continue to support your child closely throughout this period, with their learning and wellbeing remaining our top priorities.

We appreciate that changes to routine can be unsettling, and we thank you for your understanding and support during this time. Should you have any questions or wish to discuss this further, please do not hesitate to contact us.

Yours sincerely,

 

Mrs AJ Fabisch
Assistant Head Teacher - KS5 and post 19 Careers Leader