Supporting Pupils With Medical Conditions

Meadow High School

Supporting Pupils with Medical Needs


This school policy addresses how Meadow High School will ensure that the medical and welfare needs of all pupils are met.

This is an overarching policy which needs to be read and acted upon in conjunction with all other policies contained within the Health and Welfare Policies and Procedures file, 2015.


  • To ensure that Meadow High School is an inclusive community that supports and welcomes pupils with medical conditions and provides all pupils with the same opportunities.
  • Parents should have the confidence that Meadow High School will ensure their child is supported in a respectful, dignified and professional manner allowing their child to develop into a confident young adult.
  • To ensure that all school staff understand the policies and procedures in relation to managing pupils with medical conditions.


Meadow High Schools Health and Welfare Policies and Procedures will ensure that:-

  • Each pupil is encouraged to participate fully in normal school activities irrespective of medical needs.
  • Where possible, pupils medical and welfare needs will be accommodated to allow regular, consistent school attendance and limit impact on educational attainment.
  • The medical and welfare needs of individual pupils will be dealt with in confidence
  • Each child with complex medical needs will have an up-to-date “Care Plan for pupil with Medical Needs” (Care Plan) which highlights their individual requirements.
  • Care plans are required to be updated as soon as relevant information is received by the school.
  • All care plans will be reviewed annually at minimum
    • Close collaboration with parents/guardians and outside agencies, to ensure Care plans are up-to-date and accurate, and to ensure consistency.
    • The Care plan will be shared with relevant school staff to ensure that individual needs are met.
  • All relevant school staff are adequately trained in first aid, moving and handling, infection control and managing medication and emergency procedures.
  • Pupils who require medical attention will have access to the school medical room, members of the multidisciplinary team and welfare staff throughout the day.
  • Where possible pupils will be encouraged to be responsible for administering their own medication.
  • In a medical emergency an ambulance will be called.


Care plan for pupils with medical needs

Meadow High School pupils are likely to present with a variety of medical needs – whether short or long term.  To address this each pupil will be given an Individual Care Plan which highlights actions to be taken to address their specific needs.

This Care Plan can be accessed by all staff when appropriate and will be stored on each pupils electronic pupil file and a hard copy filed in their purple file in the filing room. Staff should familiarize themselves with the Care Plans for students under their care and ensure that appropriate training is sought to ensure that each child’s individual needs are met.

Care Plans need to be amended/updated as soon as any new health need is identified or when additional information is provided by external agencies.


  • School will have regular contact with parents either by phone or letter. It is the parent’s responsibility to update school of any changes in their child’s condition and provide/replace medication when necessary.
  • Parents should not send their child into school if they are known to be unwell.
  • Parents should feel secure that the information they provide school is confidential.


School will keep records of the following:-

  • Medication Administered
  • Individual Care Plans
  • Personal care plans
  • Notification from parents/carers giving consent regarding medication issued.
  • MDT notes/documentation

All records will be kept for a period of 5 years after a pupil has left school, as any legal action can be brought at any time up to the age of 21.


  • All staff dealing with routine medical needs of pupils at Meadow High School must hold a current First Aid at Work certificate.
  • Further training for specific medical conditions will be arranged as and when necessary, e.g. Anaphylaxis, Diabetes, Asthma, and Epilepsy, and reviewed annually.

Emergency Procedures

If a pupil requires immediate medical attention as a result of a serious accident or incident:-

  • 999 will be dialed and an ambulance will be requested - School staff must never take a child who is unwell to hospital in their own/school vehicle.
  • A member of school staff will remain with the pupil at all times until the parent/carer has arrived.
  • A copy of the Pupil’s Care Plan and written Parental Permission regarding the school seeking medical/anesthetic/blood transfusion will be passed to emergency services.
  • Responsibility for the child will transfer to the parents once they have arrived either at school or the hospital.